Built4Life Student Athlete Center Office Manager

Built4Life Student Athlete Center Office Manager

Job Summary

The Built4Life Student Athlete Center (B4LSAC) office manager will assist the B4LSAC Director (Senior Associate Athletic Director – Student Athlete Ecosystem) in all aspects and operations of the B4LSAC at Brigham Young University. This includes but is not limited to overseeing all office and administrative functions for the center, assisting with student employees, collaborating with other Athletic Department units, and other duties as assigned.

Are You a Good Fit?

We are looking for a highly motivated and detail-oriented individual with a high emotional intelligence and an ability to manage many projects and tasks at once. Someone who takes initiative on tasks and is well-organized would be a great fit for this role.

Why You Should Join Our Team

Be an integral part of BYU history and our rich tradition of winning. On the cusp of Big 12 Conference entry, never has there been a better opportunity for BYU to tell its story on the biggest stages, and you can be a part of that. We need someone who understands BYU’s distinctive mission and vision, with the gospel of Jesus Christ as its essential foundation. We need someone who cares deeply about the individual successes and challenges of our 600+ student-athletes and 21 teams. We need someone who strives for excellence in all they do, and who can thrive in a dynamic, challenging and incredibly rewarding environment. We want someone who can bring their own unique and diverse lived experiences to help develop and enhance the sense of belonging for all within BYU Athletics as we strive to work together as one team.

Great benefits including:

• Free athletic event tickets for Olympic sports and discounted tickets to Basketball and Football
• Swag and gear throughout the year
• Semi-Annual department parties (families invited)
• 401k - BYU contributes 8% automatically and if you contribute 5%, BYU adds an additional 4%
• Four different medical plans that include vision and dental
• Tuition benefits (full tuition for employee and spouse, ½ tuition for kids)
• 12 days of paid vacation per year

What You’d Be Responsible For

• Oversee administrative/office functions for the Built4Life Student Athlete Center (B4LSAC)
  • Work closely with the B4LSAC’s various directors in relation to events and programs, including assisting with scheduling, setup, advertising, execution, and cleanup of the events and programs

  • Maintain and coordinate the calendar for the B4LSAC

  • Assist Senior Associate Athletic Director with B4LSAC calendar, budget, and reports

  • Assist the Director of DEIB with NCAA report compilation and annual DEIB demographics reports

  • Assist directors with updating and maintaining Pronto contact lists

  • Assist sport psychologists with intake procedures and scheduling

  • Maintain office supplies for the entire B4LSAC

  • Set-up up and oversee Study Hall Tracker during the Fall and Winter semesters

  • Assist Evening Study Hall Supervisor with scheduling of classroom spaces for events, tutoring, mentor meetings and content reviews, including assisting with text reminders for evening content reviews

  • Take notes during B4LSAC staff and Sr. Leadership meetings

  • Oversee creation of class lists each semester and term

  • Handle all financial transactions including purchases, reimbursements, and travel using Chrome River or other BYU system program

  • Help foster an environment that is warm and welcoming by greeting all student-athletes by name as well as any visitor entering the B4LSAC and directing them to their destinations

  • Maintain the front desk and answer the Center’s main phone line, take messages, and direct calls to the appropriate person

  • Assist with maintaining the B4LSAC website

  • Assist with Cougar Built program scheduling

  • General office duties as stipulated by B4LSAC Director
• Assist with student employment
  • Hire, train, and monitor student employee front desk staff (1-2 students)

  • Monitor time sheets for all student employees
• Collaborate and connect with other Athletic Department units
  • Communicate with the appropriate administrative executive assistant for the purposes of scheduling, and/or disseminating information from the athletic department concerning event details and/or procedures, policies, etc.

  • Attend department/sport secretary meetings
• Perform miscellaneous job-related duties as assigned by the Senior Associate Athletic Director

What Qualifies You to Apply?

Required: High school diploma

Preferred: Bachelor’s degree and 1-2 years of related experience

Employee Class: Staff (Full-Time)

Work Location: Provo Campus

Environment: General office or other equivalently good environment

Physical Exam Required: N

Physical Exam Details:

Desired Start Date: As soon as possible

Job Close Date: Open Until Filled

Pay Level: DOQ

Approximate Starting Salary: Depends of qualifications

Documents Required at time of Application:

Required: Cover Letter, Resume
Optional: Letter of Recommendation 1

Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.

Brigham Young University is an equal opportunity employer, including disability and protected veteran status.