Job details

Accounts Payable Specialist

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Description

Calvary Robotics is a growing Global Systems Integrator specializing in custom automated manufacturing systems in a variety of manufacturing industries. We are looking for an Accounts Payable Specialist to support our growth. This position will report to the CFO.

This role is a transactional position focused on processing and verifying the accuracy of information and ensuring compliance with internal and external regulations for Accounts Payable transactions including receiving and posting invoices, resolving discrepancies and maintaining records. The ability to effectively communicate and interact with staff throughout the site is critical. This position requires analytical and problem-solving abilities with a high level of attention to detail.

Requirements

Processed Invoices & Reconciliation

· Works with Purchasing to ensure that all vendors are entered into the system and that all information is complete.

· Ensures that all vendor invoices, vouchers, expense reports, and check requests have proper documentation and approval.

· Enters invoices/vouchers, check requests, and credit and debit memos into system.

· Verifies tax status of vendors.

· Reviews documents for compliance with company policies and procedures.

· Monitors invoices for adherence to Sales & Use tax laws.

· Initiates weekly payment run and wire transfers. Voids payments as needed.

· Performs a month-end accrual process for invoices that have not yet been entered into the system.

· Follows up on unusual items on A/P sub-ledger: i.e. credit memos, vendors on hold, credit balances and uncashed A/P checks.

· Performs month-end reporting as requested by the business.

· Research finance department invoice issues as needed.

· Maintains invoice copies and support files in accordance with Finance Department policies.

· Monthly GRNI review and clean up.

Reporting & Expense Management

· Posts monthly Amazon activity. Acts as administrator of the Calvary prime account

· Administrates Amazon Tool.

· Provides Payables Cash Flow forecast for current period.

Vendors & Internal Customers Receive Accurate/Timely Information

· Works with vendors and internal customers to resolve late/missing payments, incomplete documentation, questionable signatures and communications, etc.

· Reviews vendor statements and follows-up on outstanding invoices.

Sales & Use Tax Compliance

· Provides monthly data to Treasury for sales & use tax

· Works with auditors in obtaining information and records necessary to respond to any questions.

· Conducts tax research to ensure compliance with tax requirements.

· Reviews vendor invoices to identify tax implications. Reaches out to vendor for corrections as needed.

QUALIFICATIONS/EXPERIENCE:

Five years’ experience in Accounts Payable
Manufacturing environment experience desired.
Experience with Sales & Use tax preferred.

SPECIFIC SKILLS:

Other Computer Skills:

ERP experience is highly desired.
Knowledge of State Sales Tax helpful.

PHYSICAL REQUIREMENTS/ENVIRONMENT:

Traditional office environment, with frequent visits to other areas of the facility, including production areas, loading docks, and laboratories.
Must be able to work on a computer for extended periods of time.
Sitting 75% of the time; standing or walking 25%

Average salary estimate

$67500 / YEARLY (est.)

min

max

$60000K

$75000K

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What You Should Know About Accounts Payable Specialist, Calvary Robotics

Calvary Robotics is on the lookout for an enthusiastic and detail-oriented Accounts Payable Specialist to join our dynamic team in Webster, New York. This unique opportunity places you at the heart of our financial operations, reporting directly to the CFO. As an Accounts Payable Specialist, you'll play a vital role in ensuring the smooth processing and verification of transactions. Your duties will include managing the receipts and posting of invoices, resolving discrepancies, and maintaining accurate records. You'll be collaborating closely with our purchasing department to ensure all vendor information is accurate and complete. Your analytical and problem-solving skills will shine as you handle tax compliance, monitor invoices, and perform month-end accrual processes. You’ll also be the go-to person for resolving any issues regarding late or missing payments. We believe that strong communication is crucial, so your ability to interact effectively with both internal staff and external vendors will be essential for success. If you have about five years of accounts payable experience, preferably in a manufacturing environment, and have a good grasp of sales and use tax regulations, we would love to meet you! Get ready to make a difference in our rapidly growing company as you help pave the way for our financial sustainability and compliance. Join us at Calvary Robotics, where innovation meets responsibility!

Frequently Asked Questions (FAQs) for Accounts Payable Specialist Role at Calvary Robotics

What are the primary responsibilities of the Accounts Payable Specialist at Calvary Robotics?

As an Accounts Payable Specialist at Calvary Robotics, your primary responsibilities include processing and verifying the accuracy of vendor invoices, ensuring compliance with company policies, and managing all aspects of Accounts Payable transactions. You’ll be working closely with purchasing to maintain vendor information, entering invoices into the system, and resolving any discrepancies that arise.