Administrative Assistant - Machine Learning Department

Carnegie Mellon University is a private, global research universitythat stands among the world’s most renowned education institutions.With ground-breaking brain science, path-breaking performances,creative start-ups, big data, big ambitions, hands-on learning, anda whole lot of robots, CMU doesn’t imagine the future, we inventit. If you’re passionate about joining a community that challengesthe curious to deliver work that matters, your journey startshere!The Machine Learning Department (MLD) at Carnegie Mellon Universityis a leading hub for research and education in artificialintelligence and machine learning. It focuses on developinginnovative algorithms and models to address complex problems indiverse fields such as robotics, healthcare, and finance. Thedepartment offers a range of undergraduate and graduate programs,fostering a collaborative environment that bridges theoreticalresearch and practical applications. Faculty and studentsfrequently collaborate with industry and other academic disciplinesto push the boundaries of what is possible with machinelearning.We are seeking an Administrative Assistant to provide generaloffice management support. In this role, you will coordinateadministrative aspects of programs and projects, draftcorrespondence, and reports, provide detailed information tovarious partners, and serve as a liaison with campus departments toensure smooth operations.Core Responsibilities:• Coordinates various administrative duties or projects, i.e.,data collection, mass mailings of reports or newsletters,circulating journal submissions, project deadlines, commencement,lecture series, travel arrangements, etc.• Provides calendar management for assigned faculty, andprocesses confidential information and correspondence in a discreetand professional manner.• Handles office equipment and supply levels, handling roomreservations, and meeting support, responding directly tocorrespondence and inquiries.• Assists with purchasing, expense/travel reimbursements andpurchasing card verifications.• Serves as initial contact and liaison, providinginformation/coordination via phone or in person with otheruniversity departments an outside organizations.• Assists in the research, preparation, and processing ofinformation.• Helps department with operational improvements, recommendschanges and participates in department improvement projects andprocesses.• Performs other duties as assigned.Inclusion and cultural sensitivity are valued competencies at CMU.Therefore, we are in search of a team member who can optimallyinteract with a varied population of diverse audiences. We arelooking for someone who shares our values and who will support themission of the university through their work.Qualifications:• High School Diploma or equivalent experience required.• 3-5 years of administrative support experience.• Excellent interpersonal, organization, problem-solving andreasoning skills.• Experience in higher education preferred.• A combination of education and relevant experience from whichcomparable knowledge is proven may be considered.Requirements:• Successful background checkJoining the CMU team opens the door to an array of exceptionalbenefits available to eligible employees.Those employees who are benefits eligible have the opportunity toexperience the full spectrum of advantages from comprehensive medical, prescription, dental, andvision insurance to an enticing retirement savings program offering agenerous employer contribution. You can also unlock your potentialwith tuition benefits and take well-deservedbreaks with ample paid time off and observed holidays . Finally, rest easy knowing you arecovered by life and accidental death and disabilityinsurance.Other perks include a free Pittsburgh Regional Transit bus pass,our Family Concierge Team to help navigatechildcare needs, fitness center access , and so much more!For a comprehensive overview of the benefits that may beawaiting you, explore our Benefits page .At Carnegie Mellon, we value the whole package when extendingoffers of employment. Beyond just credentials, we consider the roleand responsibilities, your invaluable work experience, and theknowledge gained through education and training. We acknowledge andappreciate your unique skills and the diverse perspective youbring. Your journey with us is about more than just a job; it’sabout finding the perfect fit for your professional growth andpersonal aspirations.Are you interested in an exciting opportunity with anexceptional organization?! Apply today!LocationPittsburgh, PAJob FunctionAdministrative Support and CoordinationPosition TypeStaff – RegularFull Time/Part timeFull timePay BasisHourlyMore Information:• Please visit “ Why CarnegieMellon ” to learn more about becoming part of aninstitution inspiring innovations that change the world.• Click here to viewa listing of employee benefits• Carnegie Mellon University is an Equal OpportunityEmployer/Disability/Veteran .• Statement of Assurance