CFO Executive Assistant

Job Requirements

JOB SUMMARY
The Executive Assistant will proactively handle a wide range of executive support, ranging from administrative support for the Regional CFO and Direct Reports, to more “added value” support for the Regional CFO – the precise scope will depend on the candidate’s skill profile.
In this role, the Executive Assistant will interact with staff at all levels, including C – Suite Executives in a fast-paced environment. Must work well under pressure, remaining flexible, proactive, resourceful, and efficient, and work with a high level of professionalism and confidentiality.
The successful candidate is methodically organized, detail-oriented, and an effective and engaging communicator with a wide variety of internal and external parties. The candidate also has strong decision-making abilities and thrives in a fast-paced environment with minimal supervision.
RESPONSIBILITIES

• Serve as a gatekeeper for the Regional LATAM Chief Financial Officer, providing daily executive administrative support. This includes answering phones, drafting and responding to emails, scheduling meetings, managing the calendar, and arranging travel and expense processing.
• Serves as the department administrative coordinator which includes onboarding new team members and contractors.
• Lead and/or support special projects requiring a high degree of confidentiality and accuracy.
• Builds trusted relationships with internal staff and Chubb partners and external partners.
• Assisting with escalating IT issues which may include equipment and infrastructure.
• Ensures senior management meetings are appropriately scheduled and communicated, including logistics.
• Coordinates and attends frequent departmental meetings; often providing notes/minutes.
• Coordinates and assists in onboarding and supporting employees and contractors.
• Prepares correspondence and PowerPoint presentations.
• Process invoices in conjunction with Finance Department partners.

Work Experience

COMPETENCIES
Problem Solving : Takes an organized and logical approach to thinking through problems and complex issues. Simplifies complexity by breaking down issues into manageable parts. Looks beyond the obvious to get at root causes. Develops insight into problems, issues, and situation
Continuous Learning : Demonstrates a desire and capacity to expand expertise, develop new skills and grow professionally. Seeks and takes ownership of opportunities to learn, acquire new knowledge and deepen technical expertise. Takes advantage of formal and informal developmental opportunities. Takes on challenging work assignments that lead to professional growth
Initiative : Willingly does more than is required or expected in the job. Meets objectives on time with minimal supervision. Eager and willing to go the extra mile in terms of time and effort. Is self-motivated and seizes opportunities to make a difference.
Adaptability: Ability to re-direct personal efforts in response to changing circumstances. Is receptive to new ideas and new ways of doing things. Effectively prioritizes according to competing demands and shifting objectives. Can navigate through uncertainty and knows when to change course
Results Orientation : Effectively executes on plans, drives for results and takes accountability for outcomes. Perseveres and does not give up easily in challenging situations. Recognizes and capitalizes on opportunities. Takes full accountability for achieving (or failing to achieve) desired results
Values Orientation : Upholds and models Chubb values and always does the right thing for the company, colleagues, and customers. Is direct truthful and trusted by others. Acts as a team player. Acts ethically and maintains a high level of professional integrity. Fosters high collaboration within own team and across the company; constantly acts and thinks “One Chubb”
Qualifications
SKILLS
Team Player with a positive attitude who embodies our leadership expectation of optimism.
Demonstrated ability to multi-task and work with little supervision to ensure work is completed within deadlines.
Excellent written and oral communication skills. Extremely well organized with the ability to prioritize.
Willingness to do "what it takes" to help maintain a high level of performance.
Ability to foster strong internal and external working relationships.
Ability to make sound decisions, use professional judgment and work in a fast-paced environment.
Ability to maintain a high level of confidentiality.
Ability to multi-task efficiently.
EDUCATION AND EXPERIENCE
5-10+ years of executive administrative support experience preferred, ideally with VP and above levels of an organization.
Bachelor's or equivalent education and experience required.
Project management, event, and meeting planning experience is a plus.
Strong aptitude with Microsoft Suite including Outlook, Teams, MS Word, Excel, PowerPoint.
Spanish and English