Job details

Administrative Assistant I-Foundation

About Children’s MinnesotaChildren’s Minnesota is one of the largest pediatric health systems in the United States and the only health system in Minnesota to provide care exclusively to children, from before birth through young adulthood. An independent and not-for-profit system since 1924, Children’s Minnesota is one system serving kids throughout the Upper Midwest at two free-standing hospitals, nine primary care clinics, multiple specialty clinics and seven rehabilitation sites. As The Kids Experts™ in our region, Children’s Minnesota is regularly ranked by U.S. News & World Report as a top children’s hospital. Find us on Facebook @childrensminnesota or on Twitter and Instagram @childrensmn. Please visit childrensMN.org.Children’s Minnesota is proud to be recognized by Modern Healthcare as one of 2023’s Top Diversity Leaders. The national honor recognizes the top diverse healthcare executives and organizations influencing public policy, care delivery, and promoting diversity, equity and inclusion in their organizations and the industry.Department OverviewChildren's Hospitals and Clinics Foundation department is the fundraising arm of Children's. Gifts to the Foundation support treatment programs, provide support for patients and families, fund medical research, and raise awareness of pediatric health issues throughout the community.Position SummaryThe Administrative Assistant I facilitates the efficient operation of the designated department and/or manager(s) within the designated department by performing a variety of administrative tasks, such as:• answering telephones• greeting and directing visitors• maintaining and scheduling appointment calendars• handling various forms of mail (i.e. paper, email, overnight express, fax)• ordering office supplies and furnishings• arranging for equipment repairs• maintaining filing systems and/or computerized record keeping systems and/or databases• completing standardized forms• handle all confidential correspondence and inter-department communications• perform other duties, as assignedLicense/Certification/Registration required? NoEducation:• High school degree or GED, requiredExperience:• One-year experience in a general office setting OR completion of specialized training/certification in the administrative professional field, required• Experience in healthcare/hospital setting, preferredKnowledge/Skills/Abilities:• Previous experience and demonstrated competency in MS Office Suite applications• Strong oral and written interpersonal, communication and organizational skills• Ability to work within a team and as an individual contributor in a fast paced, evolving work environment• Ability to deal with highly confidential information in a professional manner• Ability to work under pressure and meet tight deadlinesPhysical DemandsPlease click here to view the Physical DemandsThe posted pay range represents rates for a grouping of multiple jobs within a salary grade. We carefully consider a wide range of factors including but not limited to market indicators for the specific role, the skills, education, training, credentials and experience of the candidate, and organizational needs. Base pay is just one piece of the total rewards program offered by Children’s Minnesota.All job offers are contingent upon successful completion of an occupational health assessment, drug screen, background investigation, and compliance with the U.S. Government Form I-9, Employment Eligibility Verification.Children’s Minnesota is proud to be an equal opportunity employer whose staff is representative of its community and considers qualified applicants for open positions without regard to race, color, creed, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.

Children's Minnesota Glassdoor Company Review

3.7

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CEO of Children's Minnesota

Marc Gorelick, MD

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What You Should Know About Administrative Assistant I-Foundation, Children's Minnesota

Step into a meaningful role as the Administrative Assistant I at Children's Minnesota, where you'll become an integral part of a leading pediatric health system dedicated to caring for children from birth through young adulthood. In this welcoming environment, you will support our Foundation department, which plays a critical role in fundraising efforts that ensure children receive the care they need. Your day-to-day tasks will involve answering phones, greeting visitors with a warm smile, efficiently managing appointment calendars, and handling all types of correspondence. You’ll also play a pivotal role in maintaining organized filing systems and managing office supplies, keeping everything running smoothly. We believe in a collaborative spirit, so whether you’re collaborating with team members or tackling tasks independently, your positive mindset and strong communication skills will shine. As part of Children's Minnesota, you'll not only witness firsthand the impact of your contributions but also participate in a diverse and inclusive workplace that has been recognized by Modern Healthcare. If you're ready to step up and make a difference in the lives of children and their families, we can't wait to see what you bring to our team!

Frequently Asked Questions (FAQs) for Administrative Assistant I-Foundation Role at Children's Minnesota

What are the primary responsibilities of the Administrative Assistant I at Children's Minnesota?

The Administrative Assistant I at Children's Minnesota plays a vital role by performing a variety of tasks that facilitate the efficient operation of the Foundation department. This includes answering phone calls, greeting visitors, managing appointment calendars, handling correspondence, ordering supplies, and maintaining filing systems. Each task supports our mission to provide the best pediatric care.