Operations Fiscal Analyst - job 1 of 3

As an Operations Fiscal Analyst at the Mayor's Office of Criminal Justice, your key responsibilities include managing budget codes, tracking payments, and developing procurements for goods and services. You will review procurement documents, ensure compliance with city procurement rules, and maintain financial oversight within various procurement systems.

Applicants for the Operations Fiscal Analyst role at the Mayor's Office of Criminal Justice should possess a baccalaureate degree from an accredited college alongside two years of relevant experience in community work or activities. Alternatively, a high school diploma combined with six years of experience is acceptable. Every candidate must have at least one year of direct experience in a relevant field.

The Operations Fiscal Analyst plays a critical role in the Mayor's Office of Criminal Justice by assisting in the management of fiscal responsibilities which ultimately support data-driven strategies aimed at crime reduction and promoting fairness. By ensuring that procurement processes are efficient and compliant, the Analyst's work directly impacts the agency's ability to implement effective safety initiatives.

In the Operations Fiscal Analyst role at the Mayor's Office of Criminal Justice, you will be involved in various procurement methods such as micro purchases and formal contracts. Your responsibilities include reviewing procurement documents for accuracy, harmonizing with citywide systems like PASSPort for procurements, and ensuring invoices are processed and paid on time.

Key skills for the Operations Fiscal Analyst at MOCJ include strong analytical skills, attention to detail, and excellent communication abilities. You should also be adept in navigating financial systems, managing budgets, and handling procurement processes. These skills ensure the smooth operation of fiscal responsibilities and contribute to the broader mission of community safety.

When answering this question, highlight specific instances where you managed a budget or financial project. Discuss your approach to monitoring expenses, ensuring accuracy, and how you addressed any discrepancies.

Focus on your organizational skills and attention to detail. Explain your process for reviewing and maintaining procurement documents to ensure compliance and accuracy, and mention any systems you have used to streamline this process.

Discuss your experience with tracking systems or methods, emphasizing your proactive approach to follow-up with vendors and ensuring timely payments. Mention any software that you have found effective in helping you manage invoice statuses efficiently.

Emphasize your familiarity with the Procurement Policy Board Rules and your attention to detail in reviewing procurement documents. You might also discuss previous training or guidance you received regarding compliance.

Provide a specific example that demonstrates your problem-solving skills. Discuss the challenge, the steps you took to identify potential solutions, and the outcome of your actions.

Talk about any relevant software you have used, such as Financial Management System (FMS) or PASSPort, and how these tools enhanced your ability to manage budgets and procurement effectively.

Explain your prioritization process, perhaps by using tools like to-do lists or project management software. Provide an example of a situation where you effectively managed competing deadlines.

Discuss any past roles where you handled travel budgets, outlining how you processed travel requests, monitored expenses, and ensured compliance with organizational policies.

Focus on your interpersonal skills and the importance of clear, concise communication. Share specific strategies that help you maintain positive vendor relationships.

Share your passion for community service and public safety. Discuss how the mission of MOCJ aligns with your values and how you would feel fulfilled being a part of their team.