Human Resources Coordinator - Tampa (Not Remote)

Overview

The Human Resources Coordinator is responsible for assisting the Associate Director of Benefits in day-to-day HR operations that include employee onboarding, doctor contract reviews, group benefits programs, benefit plans and enrollments along with administering workers’ compensation claims and the company wellness program. 

Essential Duties and Responsibilities

Duties include, but are not limited to, the following: 

·       Completes onboarding paperwork and process for all new hires such as background and drug screenings, onboard tracking and communications prior to start.

·       Reviews, edits, and tracks Doctor contracts

·       Provide support to employees with any benefits-related questions or concerns 

·       Assists all new hires in monthly benefit enrollment, distribute materials for benefits orientation, along with the open enrollment period

·       Administer company’s wellness program

·       Process and administer all Workers’ Compensation injuries and documentation

·       Support in daily processing of benefits transactions such as enrollments, COBRA, terminations, changes, beneficiaries, disability, accident and death claims, rollovers, distributions, compliance testing, and billing reconciliation

·       Monitor the company’s benefit portal

·       Serve as contact for carriers and third-party plan administrators. Coordinate transfer of data to external contracts for services, premiums and plan administration

·       Ensure compliance with the Affordable Care Act (ACA), Completes termination notices to all past employees in regards to COBRA and continuance of benefit plans. 

·       Additional projects and/or responsibilities as assigned.

o   Completes new hire referral bonuses

o   Completes and audits weekly new hire and termination reports

o   Completes requested reports from department managers

o   Process I-9s and E-Verify for new employees

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge, Skills and Abilities

• Ability to communicate benefit programs to all levels of the organization 
• Strong organizational, analytical and multi-tasking skills required 
• Proficient in Microsoft Office including Word, Excel, PowerPoint and Outlook 
• Strong verbal and written communication skills required 
• Capability of effective planning and priority setting
• Ability to understand, evaluate and make judgment on proposals
• Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
• Knowledge of all pertinent federal and state regulations, filing and compliance requirements, both adopted and pending, affecting employee benefits programs, including ERISA, COBRA and FMLA
• Ability to identify trends and provide solutions to enhance plan performance and satisfaction 
• Ability to project manage
• Ability to manage contracted vendors 

Qualifications (Experience, Education, Licensure, Certification)

• Bachelor's Degree in Finance, Business Administration or Human Resources preferred. 

Candidate Experience:

• Required 1-2 year(s) experience within an HR environment with direct hands on experience in workers’ compensation, benefits, and wellness preferred.
• Financial and analytical background. 

Working Conditions

Benefits Administrator will work in areas that are highly visible and designed and furnished to make a good impression.  Most work stations are clean, well-lighted, and relatively quiet.  Work is primarily sedentary in nature.