Proposal Manager (Remote, select US states)

We are looking for an experienced Proposal Manager to join our team and guide us through crafting proposals that exceed our clients' and partners' expectations.

As a Proposal Manager at Coforma, you'll be responsible for managing activities associated with the development of proposals in response to government solicitations. You'll set and manage proposal schedules, resources, and progress monitoring and will work independently to develop proposal outlines, compliance matrices, and proposal schedules, as well as provide direction to cross-functional teams assigned to work on proposal efforts (this includes but is not limited to: proposal artifacts development, kick-off and proposal presentations, Slack channel creation, data call management, content creation, artifact/file management, color team review, facilitation, and management, etc.)

You will lead the development of proposals across all of Coforma’s focus areas (Healthcare, Veterans Services, and Public Interest) in the commercial and government sectors and will take responsibility for the overall development, maintenance, and execution of proposal development plans, including the day-to-day focus, prioritization, and leadership of internal and external teams to deliver compliant, compelling, and winning proposals. This involves leading and coordinating the proposal response by preparing high-quality, complex, compelling, and compliant written responses, presentations, and/or technical challenges according to solicitation requirements. You will oversee the coordination of all these proposal activities in a deadline-driven environment.

The ideal candidate will have a background in digital technology and design services, and experience in US government contracting is required.

If you’re passionate about improving lives through digital products and services, Coforma is a great company for you.

$117,420 to $143,170 Annual Salary + Benefits + Growth Potential

Placement within this range will be based on the competency level of the candidate. An offer will be made at one of the following tiers:

Tier 1: $117,420 — Meets minimum qualification/experience requirements. Beyond onboarding, will need additional guidance and training to perform key responsibilities of the role.

Tier 2: $130,810 — Experienced and fully-competent. Beyond onboarding, can independently perform key responsibilities of the role.

Tier 3: $143,170 — Highly-experienced and can perform all responsibilities of the role at a higher level than expected once onboarding is completed.

To honor our company-wide equitable pay system, the posted salary range and corresponding tier salaries are non-negotiable.

The job posting for this role is scheduled to close at 5:00pm ET on Friday, January 17, 2025. Depending on the number of applications received, the application window may be extended or may close earlier than scheduled to ensure that we can thoughtfully review and respond to each submission.

This is a US-based remote position open to applicants in select states listed below. Some travel will be required.

Note: to ensure we remain compliant with all state, county, and local employment and tax regulations, applicants must currently reside in one of the following states to be considered for employment with Coforma. This list will be updated periodically as our PeopleOps team works to open up hiring in additional states.

∙ Arizona

∙ California

∙ District of Columbia

∙ Florida

∙ Georgia

∙ Idaho

∙ Illinois

∙ Maine

∙ Maryland

∙ Massachusetts

∙ Montana

∙ Nevada

∙ New Jersey

∙ New York

∙ North Carolina

∙ Oregon

∙ South Carolina

∙ Tennessee

∙ Texas

∙ Virginia

∙ Washington

∙ Wisconsin

• Collaboratively lead the proposal process and develop compliant, competitive, and compelling proposals through effective collaboration with internal staff, external partners/teammates, consultants, and supporting vendors
• Perform detailed analysis of RFI/RFQ/RFP requirements
• Develop the proposal schedule, outlines, and compliance matrix
• Lead the proposal throughout the lifecycle from pre-RFP to proposal submission
• Must be able to refine content provided by section authors, if needed
• Responsible for drafting and editing compliant templates and documents in response to RFIs, RFPs, sources sought, white papers, requests for capabilities statements, etc.
• Lead non-traditional proposals such as oral presentations and technical challenges
• Issue and track data calls of teammates and supporting partners
• Coordinate with other involved departments to achieve proposal objectives in a timely manner and remain current on all amendments and modifications
• Prepare and lead efficient proposal kickoff meetings, color review meetings, stand-up calls, solutions sessions, etc.
• Utilize the proposal library and conduct subject matter expert (SME) interviews to create the initial draft of the proposal, as needed
• Work with SMEs to build out content repositories to create efficiencies in proposal development 
• Provide insight, leadership, guidance, and actively collaborate with  writers on all proposal content
• Conduct compliance checks, facilitate proposal reviews, and provide related process training and guidance to proposal teams
• Study industry best practices on proposal writing and engage with company mentors to fine-tune the Coforma approach
• Collaborate closely with our MarComms and Virtual Design teams to understand and assure proposal alignment with Coforma’s messaging pillars, voice and tone, style, and style guides
• Document proposal debriefs, conduct proposal lessons learned, and implement actions to improve process efficiency and content improvement

• You have at least 4 years of proposal management experience (coordination, writing, editing, and production)
• You’re a collaborative, cooperative, and strategic thinker who leads by example
• You have a clear history of building excellent proposal submissions and winning new business
• You have delivered examples of innovative process improvements to make the proposal creation process more efficient for team members
• You’re a strong writer with the ability to thoughtfully edit others’ writing, crafting a unified voice across multiple contributors
• You have a wide appreciation of the digital services landscape and a good understanding of human-centered design and product development methodologies
• You have a passion for or interest in improving government services for citizens and can foster ideas that innovate and reframe end-user expectations
• You want to actively support the overall culture of a busy, growing company
• Full-time resident of the contiguous United States (must be legally authorized to work in the US now and in the future without sponsorship)

• Proposal Management Foundation and/or Practitioner certification from the Association of Proposal Management Professionals (APMP) or other proposal-related certification(s)
• Working knowledge of the Federal Acquisition Regulation (FAR) and its application to proposals, specifically compliance
• Strong written and verbal communication skills, as well as proven experience writing, reviewing, and editing proposals and associated content
• Excellent time management and the ability to manage overlapping projects
• Proven leader with demonstrated ability to lead teams in a matrixed environment
• Proven proposal leadership skills on multiple, complex, competitive proposals
• Team player and team builder
• Self-starter; successful multi-tasker; highly organized; drives projects to completion
• Works well with all levels of the organization
• Excellent communication (verbal and written) and interpersonal skills
• Comfortable working in a fast-paced, dynamic environment with competing/shifting priorities

• Internet: Will prioritize and maintain access to strong, reliable internet for the remote nature of our work, except when on vacation or holiday.
• Security: Will keep the highest security practices to ensure privacy and security of Coforma and client information, given the nature of our work, even when on vacation.
• Travel Flexibility: On request and with advanced notice, will attend in-person events such as meetings, workshops, and trainings as assigned for projects that require it.
• Brand Representation: Will represent Coforma professionally and sincerely, modeling our Company Values in all interactions.

• Whether or not you have a degree of any kind
• Whether your educational major, if you had one, is related to this role
• Whether or not you have worked at a well-recognized company
• Whether you’re sure that you check every single box perfectly

• Your passions, professional or otherwise
• Your well-informed opinions about design, technology, teams, and process
• You

We participate in E-Verify. Upon hire, we will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Due to the nature of our work with the federal government, this role is required to work from the contiguous United States.

We're Coforma

The stress of job searching can make you wonder if you’re enough. Studies have even shown that women and people of color are less likely to apply for jobs when they don’t meet every qualification. We believe that you ARE enough, and that it’s okay not to meet every requirement. We’re building a culture that’s authentic, inclusive, and diverse. If you’re excited to work with us but not sure you check every box, apply anyway! You may be just right for this role or another one.

About Us

We use creativity to get results for clients and the communities they serve.

We’ve honed a modern, agile, user-centered approach that elevates human needs through thoughtfully-designed systems and products.

From connecting families in crisis at the US border to improving the way governments consume COVID-19 mobility data through a more accessible and user-friendly tool, we’re dedicated to improving people’s lives through thoughtful technology products and services. Together. Our cross-functional team works closely with each other and with our government, nonprofit, and commercial partners to research, design, and build better products and services.

Coforma employs over 150 talented creators. Our leadership has decades of experience in improving government digital services from a civic service mindset, and a strong record of developing innovative technology solutions for government, enterprise, and nonprofits.

We thoughtfully integrate design into product development. We are experts in leading the design and development of products to meet business goals, build alignment, and deliver value through technically feasible and iterative design activities.

Business objectives and human beings are at the center of our work. We work very closely and collaboratively with our partners, from solicitation through to delivery, to ensure that the solution provides a high level of value to the business. Accessibility is never overlooked in our work, and our iterative approach validates the utility and delight of the final product.

Benefits

In addition to the many perks that come with our remote-first company and culture, we offer numerous benefits to eligible employees. Some of those include:

• Flexible PTO along with paid holidays

• Medical, dental, and vision coverage

• A 401(k) plan with an employer match

• Internet, phone, and home office stipends

• A professional development fund along with numerous growth opportunities

You can learn more on our website at https://coforma.io/careers.

Equal Opportunity & Inclusive Workplace

Coforma is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, ethnicity, national origin, sexual orientation, gender identity or expression, religion, age, pregnancy, disability, work-related injury, covered veteran status, political ideology, marital status, or any other factors that are protected from employment discrimination under federal law.

We are committed to ensuring accessibility and equal opportunity and offering reasonable accommodations to those with disabilities. We adhere to the guidelines set forth by the Americans with Disabilities Act and all relevant federal, state, and local laws concerning disability discrimination and accommodation. To request a reasonable accommodation for the application or interview process, please email talentops@coforma.io.

About Public Trust and Other Background Investigations

Due to the nature of our client and project work, most roles may require a National Agency Check and Inquiries (NACI), Moderate Background Investigation (MBI), Background Investigation (BI) or other relevant investigations as needed. Additional information regarding background evaluations or investigations can be found on the U.S. Office of Personnel Management website (opm.gov).