Medical Records Specialist

The mission of the Colorado Coalition for the Homeless is to work collaboratively toward the prevention of homelessness and the creation of lasting solutions for homeless and at-risk families, children, and individuals throughout Colorado. The Coalition advocates for and provides a continuum of housing and a variety of services to improve the health, well-being, and stability of those it serves.

The Medical Records Specialist will be responsible for operational support within the Health Information Management Department while following the applicable policies and procedures established by the CCH Board of Directors and Management staff.

• Choice of HMO or PPO health insurance coverage options: full-time employees contribute only 1% of their earnings for their own HMO health coverage and no more than 4% of their earnings for coverage of eligible dependents. We’re proud to offer same-and opposite-sex domestic partner coverage. 
• Choice of dental insurance or discount plan. 
• Vision insurance.  
• Flexible spending accounts for health care / dependent care / parking expenses. 
• Free basic life and AD&D insurance coverage. 
• Employee Assistance Program, a problem-solving resource available to you and your household members. 
• Dollar-for-dollar retirement plan matching contributions up to 5% of earnings with 3-year vesting. 
• Extensive paid time-off, including 9 holidays, 12 days of sick leave, and three weeks of vacation for new full-time employees in their first year. 

• Maintain medical records that meet grantor requirements, quality assurance standards, and legislative and regulatory requirements including the Health Insurance Portability and Accountability Act (HIPAA).
• Perform medical records intake standard operating procedures including data entry of documentation into the electronic health record (EHR) system (NextGen).
• Fulfill requests for disclosures of protected health information (PHI) to authorized individuals and other third parties in a compliant and secure manner.
• Conduct documentation audits and routine EHR data entry maintenance to ensure the quality, completeness, and accuracy of medical records management processes including the correction of any identified errors.
• Support the medical records management lifecycle including secure archival and disposal of all medical records in accordance with retention and destruction guidelines.
• Demonstrate administrative and technical competency with the EHR system capabilities.
• Attend department and committee meetings as required.
• Maintain a work environment that is marked by respect for others, that values inclusiveness and builds workforce diversity, and that fosters cooperation and teamwork.
• Performs other duties as assigned.

• High school diploma or GED required; associate’s or bachelor’s degree in related field of study or equivalent experience preferred.
• Minimum two years of administrative experience, preferably in the nonprofit sector. 

Employee must be able to perform essential job functions with or without reasonable accommodation and without posing a direct threat to safety or health of self or others. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Employee will perform job according to applied laws. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Colorado Coalition for the Homeless is committed to delivering services, making employment-related decisions, selecting volunteers, and selecting vendors without regard to age over 40, race, sex, color, religion, creed, national origin, ancestry, disability, genetic information, marital status, sexual orientation, gender identity, gender expression, pregnancy, medical condition related to pregnancy, military status, or any other applicable status protected by law.