Contract Manager - Hybrid

WHO WE ARE:

Service, Respect, and Connection are core to the individual and collective TRS experience. We know that great service rests on a foundation of relationships that connect us all to an empowering and rewarding career. At TRS, we’re inspired by our diverse community who bring authenticity and commitment to our mission to improve the retirement security of public education employees and retirees throughout Texas.

As a group of achievers, we tap collaboration and innovation to raise the bar in performance, administering and counseling pensions and healthcare benefits to ensure certainty for the future of our members. We invite you to join us, where both personal and career growth are respected and where you can make a difference in our members’ lives every day.

The Contract Manager is responsible for monitoring and managing contracts after execution for various business units. The incumbent will monitor and manage contracts while ensuring compliance with legal and internal policy requirements, provide guidance and training on contract policies and procedures, and perform data analysis and reporting. This position will proactively work with contract management liaisons in the business units, vendors, Procurement & Contracts, Finance and Legal & Compliance staff.

This is a Hybrid position that will require the selected applicant to report to the TRS offices, located in Austin, TX, 3 times per week or as needed to meet business needs.

WHAT YOU WILL DO:

Contract Administration and Management

• Conducts kick-off meetings with vendors and business units to ensure understanding with contract requirements and deliverables.
• Conducts contract oversight activities, including: risk assessments, vendor performance, and quality assurance overviews of contract files.
• Identifies, investigates, and resolves invoicing, payment, and contract performance issues and disputes with vendors. Follows dispute resolution process defined by contract and coordinates with Procurement & Contracts and Legal & Compliance.
• Advises Procurement & Contracts and business units when renewals, amendments or other contract modification may be necessary.
• Ensures executed contracts are reported to outside entities timely and in accordance with legal or regulatory requirements.
• Ensures appropriate documentation is maintained in the official contract file according to applicable laws, regulations, TRS policies and procedures.
• Instructs business units on contract terms and compliance requirements. Provides training as needed.
• Maintains and uploads contract management documents and check-lists to TRS Procurement and Vendor E-System (“PAVES”).
• Monitors contract award and budget and notifies business unit if contract solicitation, amendment, or budget adjustments are needed to avoid work stoppage.
• Provides subject matter expertise and guidance to the business related to enterprise contract management requirements and best practices.
• Participates in the development of the business unit annual procurement plan.

• Collaborates with review and recommendations of current contract and department practices, policies, procedures, processes, guidelines, manuals, forms, and training opportunities.
• Develops and delivers reports and presentations regarding contract administration plans, operations, activities, achievements, current/upcoming contract activity, and related issues.
• Examines invoices, fiscal data, and eligibility determinations for compliance with terms and conditions of contracts and policies, and reports deviations.
• Monitors vendor performance at all levels to ensure compliance with all contractual obligations and identifies any developing problems or issues.
• Performs interval risk assessments for contract monitoring and planning.
• Develops short- and long-term strategies and goals for the administration of assigned contracts.
• Identifies common problem areas for current and future contract requirements and ensures corrective actions have been taken.
• Updates and maintains departmental monitoring and reporting tools to track key metrics and provides reports as prescribed by management.
• Works with stakeholders to improve processes.
• Leads or participates on special projects and committees.

• Performs related work as assigned

Military Occupational Specialty (MOS) Codes:
Veterans, Reservists or Guardsmen with experience in the Military Occupational Specialty ( http://www.hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf ) along with the minimum qualifications listed above may meet the minimum requirements and are highly encouraged to apply. Please contact Talent Acquisition at careers@trs.texas.gov with questions or for additional information.

To view all job vacancies, visit www.trs.texas.gov/careers or www.trs.csod.com/careersite.

For more information, visit www.trs.texas.gov.