Contract Specialist I, II or III
TxDOT's El Paso District Maintenance Office is looking for a Contract Specialist I, II or III, based in El Paso, TX. If you are detail oriented, enjoy working in a fast paced, team setting, with a group of professionals that take pride in their work, let’s talk! We have a diverse workforce, with opportunities for growth and development.
At TxDOT we value employee work-life-balance. In keeping with our commitment to this value our employees benefit from a wide array of programs and activities that include wellness leave incentives, in-house wellness center, career development programs, tuition assistance, and various other benefits.
So, what are you waiting for? Review our job posting, prepare your application, be as detailed as possible in your experience, get it to us by the closing date, and join our team! Remember, relevant contract experience can be used in lieu of a bachelor’s degree.
Salary grade/range for each level
The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level, and all other appropriate factors, and based on business needs.
At TxDOT, we value employee work-life balance. In keeping with our commitment to this value, our employees benefit from a wide array of programs and activities that include:
- Low Turnover
- Retirement Pension
- Alternative Work Schedules
- Paid Leave/Holidays
- Health Premiums paid at 100% for full-time employees
- On the Job Training
- Tuition Assistance Program
- Comprehensive Wellness Program/Wellness Leave Incentives
- Career Development Programs/Opportunities for advancement
For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)
Contract Specialist I:
Performs contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance,
inspecting, implementing and monitoring contracts. Work requires extensive contact with division and district personnel.
Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.
Contract Specialist II:
Performs complex contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable
compliance, inspecting, implementing and monitoring contracts. Work requires extensive contact with governmental officials,
division and district personnel. Employees at this level perform work independently on assignments; however, all unusual issues
are referred to the supervisor.
Contract Specialist III:
Performs highly complex contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable
compliance, inspecting, implementing and monitoring contracts. Work requires extensive contact with governmental officials and
private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are
rarely referred to the supervisor but are handled at the occurrence.
Essential Duties:
Contract Specialist I:
- Assists in developing, writing or revising contracts, amendments, procedures, forms, related documents and provisions.
- Ensures contracts are payable and meet all legal requirements.
- Prepares bid proposals including researching previous contracts, writing specifications, advertising notice to bid;
contacting bid list contractors; scheduling and conducting pre-construction/pre-bidding conferences and public bid openings. - Provides technical and administrative support to include reviewing, processing, answers questions, provides assistance
and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrant actions. - Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements,
time extensions, acceptance testing and consultant qualifications. - Reviews coordinates and processes routine open records requests.
- Assists in monitoring contractors' insurance certificates.
- Assists in printing, collating, preparing documents and/or binding contracts/manuals for distribution.
- Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting
rules, regulations and procedures. - Performs other job responsibilities as assigned.
Contract Specialist II:
- Assists in monitoring contractors' insurance certificates.
- Assists in printing, collating, preparing documents and/or binding contracts/manuals for distribution.
- Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting
rules, regulations and procedures. - Prepares bid proposals including researching previous contracts, writing specifications, advertising notice to bid;
contacting bid list contractors; scheduling and conducting pre-construction/pre-bidding conferences and public bid openings. - Provides technical and administrative support to include reviewing, processing, answers questions, provides assistance
and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrant actions. - Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements,
time extensions, acceptance testing and consultant qualifications. - Reviews coordinates and processes routine open records requests.
- Performs other job responsibilities as assigned.
Contract Specialist III:
- Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements,
time extensions, acceptance testing and consultant qualifications. - Assists in monitoring contractors' insurance certificates.
- Assists in printing, collating, preparing documents and/or binding contracts/manuals for distribution.
- Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting
rules, regulations and procedures. - Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes
solutions. - Executes agreements and contracts.
- Prepares bid proposals including researching previous contracts, writing specifications, advertising notice to bid;
contacting bid list contractors; scheduling and conducting pre-construction/pre-bidding conferences and public bid openings. - Provides technical and administrative support to include reviewing, processing, answers questions, provides assistance
and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrant actions. - Reviews coordinates and processes routine open records requests.
- Performs other job responsibilities as assigned.
Minimum Qualifications:
Education: Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications
Experience:
Contract Specialist I:
- 1 year in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.
Contract Specialist II:
- 2 year in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.
Contract Specialist III:
- 3 year in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.
Licenses and Certifications:
- Valid driver’s license at time of application. This position requires driving a state vehicle.
Competencies:
Contract Specialist I:
- Applicable computer operating systems and relevant applications
- Auditing and investigative methods, practices and procedures
- Contract development and oversight
- Contract record-keeping
- Writing, reviewing and revising documents to include engineering notes, specifications, standards and procedures
- Public relations for maintaining effective working relationships with individuals and groups, both internal and external
- Administrative support practices and procedures to include writing, editing and report writing techniques, recording
meeting notes, record keeping and records management - Preparing and maintaining confidential and sensitive records, files and reports
- Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that
support business objectives and goals
Contract Specialist II:
- Applicable computer operating systems and relevant applications
- Auditing and investigative methods, practices and procedures
- Contract development and oversight
- Contract record-keeping
- Public relations for maintaining effective working relationships with individuals and groups, both internal and external
- Writing, reviewing and revising documents to include engineering notes, specifications, standards and procedures
- Preparing and maintaining confidential and sensitive records, files and reports
- Developing and giving presentations
- Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that
support business objectives and goals
Contract Specialist III:
- Applicable computer operating systems and relevant applications
- Auditing and investigative methods, practices and procedures
- Contract record-keeping
- Contract development and oversight
- Public relations for maintaining effective working relationships with individuals and groups, both internal and
external - Writing, reviewing and revising documents to include engineering notes, specifications, standards and procedures
- Preparing and maintaining confidential and sensitive records, files and reports
- Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that
support business objectives and goals
Physical Requirements and Working Conditions:
- Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
- Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
Conditions of Employment:
Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)
TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.
To view the MOS codes please click on link below and click on the appropriate occupational category.
https://hr.sao.texas.gov/CompensationSystem/JobDescriptions
The Texas Department of Transportation is an Equal Opportunity/Affirmative Action Employer, and does not tolerate discrimination in the workplace. We are committed to a diverse and inclusive workplace. All employment is decided on the basis of qualifications, merit and business need.
If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.
Please click this link to read the information for applicants: Additional Applicant Information
By
TxDOT
Mission: Through collaboration and leadership, we deliver a safe, reliable, and integrated transportation system that enables the movement of people and goods.
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