Executive Assistant to General Counsel and CMO

Overview

IDC is seeking a highly motivated Legal and Executive Assistant to join our legal and marketing teams. The Assistant will report directly to the General Counsel and will provide administrative and professional support to both the General Counsel and the Chief Marketing Officer. The Assistant is responsible for managing the daily operations of the teams, coordinating meetings and travel arrangements, preparing correspondence and reports, and handling confidential and sensitive information.

At IDC we are committed to building relationships through trusted content and data. Our rigorous standards, rich history in the IT industry, and connected global teams serve as the foundation for our continued growth. At the core of IDC is a corporate team of experienced professionals that provide integrated, innovative solutions to help our partners navigate the ever-changing business landscape. In addition to compensation, when you join our team, you’ll have access to a vast array of benefits including medical, dental, vision, life insurance, AD&D and short and long-term disability insurance, Employee Assistance Programs, wellness programs, and generous paid time off.  

This role is based out of our Needham, MA location with a hybrid work schedule to come into the office 1-2 days per month. 

Recruitment Fraud Notice:  IDG/IDC would like to inform you that we conduct our formal communications via corporate email, our Applicant Tracking System iCIMS, LinkedIn messaging, or directly by phone. We do not use any other platform (including Telegram, WhatsApp, Signal, text, instant message, etc.) to communicate with prospective candidates. If you receive any communication outside of our formal communications channels, please ignore it and block the sender or caller. In addition, we do not ask candidates to provide sensitive personally identifiable information such as bank account or social security numbers. If you have been contacted by someone claiming to represent a job offer, please report it as potential job fraud to law enforcement.

Responsibilities

• Provide direct executive and professional administrative support to the General Counsel and Chief Marketing Officer
• Process requisitions, POs, invoices  
• Liaise with other departments and external vendors on administrative matters to include: collecting monthly accruals from vendors, budgets, POs, invoices, updating internal systems and procedures; submitting invoices 
• Docusigns for equity program and other highly confidential matters managed by the GC. 
• Maintaining lists of knowledge groups for confidential projects and distributing NDAs via Docusign 
• Calendaring / Meetings 
• Scheduling and coordinating meetings for the legal and marketing teams.
• Managing Meeting agendas and collecting materials and agenda items from team members  
• Preparing and distributing meeting materials, minutes, and follow-up actions  
• Setting reminders and placeholders for key deadlines  
• Using translation tools to translate documents into English 
• Approving team expenses and PTO requests 
• Coordinating business travel: itinerary planning, booking, and managing and submitting expense reports and reimbursements 

Qualifications

• Bachelor's degree from an accredited college or university (preferred) and demonstrated knowledge of administrative procedures and systems  or Associate degree or 60 semester credits from an accredited college or university
• 12 + years of satisfactory, full-time progressively responsible experience as an executive assistant, at least 10 of which was supporting C-Level Executives, and at least two different positions supporting C-Level Executives 
• Excellent verbal and written communication skills
• Ability to communicate effectively and professionally with internal and external stakeholders at all levels
• Strong organizational and time management skills; ability to prioritize and multitask in a fast-paced and dynamic environment; attention to detail and accuracy
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and other relevant software and systems (such as procurement, expense, travel, PTO, software); ability to learn new technologies and tools quickly 
• High level of discretion and confidentiality; ability to handle sensitive and confidential information with integrity and professionalism
• Knowledge of legal terminology, concepts, and procedures; familiarity with legal documents and contracts; experience in a legal or corporate setting preferred
• Ability to come in the Needham office 1-2 days each month.

IDC is an Equal Opportunity Employer. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, handicap, race, color, religion, gender, gender identity and expression, ancestry, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or other categories protected by law.

At IDC we are committed to fair and equitable pay practices. We pay our employees equitably for their work, commensurate with their individual skills and experience. Salary range and additional compensation, including discretionary bonuses and incentive pay, are determined by a rigorous review process. This process considers the experience, education, certifications, and skills required for the specific role, equity with similarly situated employees, as well as employer-verified US region-specific market data provided by an independent 3rd party partner. The expected total annual compensation, depending on location and experience, is between $90,000 and $110,000 and is inclusive of base salary and variable compensation (if applicable).