Database Manager

Job Summary:

The responsibilities of a Data Entry Officer include data entry for courses, course and student paperwork processing, apprenticeship work processes, and training certifications. A Data Entry Officer provides services to our customers, Apprenticeship Coordinators, and affiliates. This job's ability to accurately maintain and process student records is critical.

Responsibilities and Duties:

• Update check-in applicants and inquiries
• Indenture with state and US Department of Labor
• Maintains database by entering new and updated customer and account information
• Prepares source data for computer entry by compiling and sorting information
• Establishes entry priorities
• Processes customer and account source documents by reviewing data for deficiencies
• Maintains student and apprentices' confidence and protects operations by keeping information confidential
• Assist members, students, contractors, and affiliates via phone or in person (lobby)
• Process applications and mail confirmation letters
• Distribute daily mail
• Process monthly apprentice work processes, check stubs, excuse letters, and apprentice mailers
• Process and mail student ID cards and certificates
• Process Laborers Training School scheduled courses and grant classes
• Process public works award information (DAS 140 and DAS 142)
• Process non-signatory dispatch requests
• Apprenticeship processing; entry assessment, scheduling school, job referrals, preparing and processing subcommittee, taking meeting minutes
• Handling and processing “mail-outs”; graduation, alumni dinners, skills days, newsletters, bi-annual affiliate letter, etc.
• Place orders for supplies and materials
• Filing and document storage
• Document control and archiving
• Provide reports to coordinators, affiliates, and executive director as needed

Qualifications:

• Requirements: Must be 18 years of age, bilingual, a US citizen, or have a work permit. Candidates are subject to a background check and drug test.
• Education Required: Minimum of High School diploma, GED or equivalent
• Experience: Minimum of 2 years of office work, customer service, and data entry
• Licenses and Certifications: A current and active California driver’s license required

Special Knowledge, Skills and Abilities (KSA):

• Candidate must have good oral and written skills, good communication
• Must be proficient with Microsoft Office, access database, alpha, accounting programs are encouraged
• 10-key is required, and data entry must be at least 40-45 wpm
• Work well in a team environment while possessing the skill set to work independently
• Must be well organized, able to multi-task, think quickly, and have problem-solving skills
• Work well under pressure in a fast-paced environment with little supervision
• High attention to detail and accuracy; prioritization is required

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Contact with Others

Daily interaction with office personnel, instructors, Apprenticeship coordinators, contractors, local unions, affiliates, and state and federal agencies.

Physical Requirements:

Occasionally required to sit, stand, walk, reach with arms and hands, lift up to 20-25 pounds, stoop, kneel, or crouch.

Benefits:

Health Insurance, dental and vision with 100% employer-paid

401(k) plan with 3% employer contributions, annuity, and pension plans

Paid Time Off (PTO) vacations and sick times as per CBA

9 paid holidays each year as per CBA

Union membership and maintenance required - must join within 30 days of

employment

Salary:

$44.00/hour

Additional Expectations:

Good personal presentation – professional standard of dress and demeanor

Optimistic/positive energy

Excellent attendance and punctuality

A willingness to go the extra distance for students

Job Type: Full-time

Pay: $44.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Overtime

Ability to Commute:

• Azusa, CA 91702 (Required)

Work Location: In person