Job details

Administrative Support Specialist

Are you looking for an exciting opportunity to showcase your administrative skills and make a significant impact in a thriving company? Look no further! We are seeking an energetic and detail-oriented Administrative Support Specialist to join our team.

As an Administrative Support Specialist, you will play a crucial role in supporting the day-to-day functions of our office and ensuring the smooth operation of our business.

Responsibilities:

Provide direct administrative support to our management staff, enabling effective and efficient office functions and business operations.
Provide direct support of finance and billing operations such as Accounts Receivable and invoice management.
Review and/or prepare various materials, documents, proposals, reports, and correspondence, ensuring accuracy and attention to detail.
Assist management with projects and key initiatives, contributing to the achievement of company goals.
File, scan, and index documents to maintain a well-organized and easily accessible database.
Answer and direct phone calls, sort and deliver mail, and warmly greet guests to create a welcoming environment.
Submit and reconcile expense reports, ensuring accurate and timely processing.
Maintain office inventory supplies and replenish them as needed, anticipating the needs of our executive and managerial staff.

Qualifications:

One or more years of relevant work experience, demonstrating your proficiency in administrative support.
High school diploma or equivalent required; college degree preferred.
Proficiency in the Microsoft Office suite is essential, and experience with CRM and project management tools is required. You should also possess an aptitude for learning new software and systems.
Strong attention to detail is a must, ensuring accurate and error-free work.
A positive and professional work attitude that fosters collaboration and teamwork.
Ability to multitask, prioritize effectively, and manage your time to meet deadlines.
Comfortable working in a fast-paced environment and easily adaptable to changing circumstances.

We are eager to attract the best, so we offer competitive compensation and a generous benefits package! Don't wait... apply today!!

Competitive salary, commensurate with experience.
Employer paid healthcare, 401K with company matching, comprehensive benefits and excellent PTO package
Hybrid work schedule
Join a start-up environment with an innovative product in an exploding market
Significant growth opportunity
Working alongside the founders and executive staff

This position does not qualify for sponsorship.

This is an hourly, non-exempt position with a salary range between $18 - $22/hour.

Average salary estimate

$41640 / YEARLY (est.)

min

max

$37440K

$45840K

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What You Should Know About Administrative Support Specialist, DataXoom

Are you ready to take your administrative skills to the next level? Join an innovative company as an Administrative Support Specialist! In this dynamic role, you'll be an integral part of our team, helping to streamline daily operations and enhance our overall efficiency. Your main responsibilities include supporting management staff by handling essential administrative tasks, ensuring smooth finance and billing operations, and preparing various documents with precision. With your keen attention to detail, you'll review proposals, reports, and correspondence to guarantee everything is accurate and on point. Exciting projects and key initiatives await you as you assist management, contributing to our company's success. You'll also maintain an organized office environment by filing and indexing documents, answering phone calls, and creating a welcoming atmosphere for visitors. Keeping track of office supplies and submitting expense reports will round off your responsibilities. We believe that a successful team is built on collaboration, and we encourage a positive work attitude, ensuring everyone plays their part in our fast-paced and engaging start-up culture. If you have at least one year of relevant experience, proficiency in Microsoft Office, and enjoy adapting to new software, we want you on our team! With a competitive salary ranging from $18 to $22 per hour, employer-paid healthcare, and a fantastic PTO package, we strive to create a work environment that supports your career growth. Don't miss this chance to join a thriving company and make a difference as an Administrative Support Specialist!

Frequently Asked Questions (FAQs) for Administrative Support Specialist Role at DataXoom

What qualifications do I need to apply for the Administrative Support Specialist position at your company?

To apply for the Administrative Support Specialist position at our company, you will need at least one year of relevant work experience showcasing your administrative support skills. A high school diploma or equivalent is required, while a college degree is preferred. Moreover, proficiency in the Microsoft Office suite is essential, alongside experience with CRM and project management tools. Strong attention to detail and the ability to multitask in a fast-paced environment are also important traits we look for.