Job details

ADMINISTRATIVE PROGRAM SPECIALIST

General Position Summary The Administrator, Asset Management (AM) is a front office position within the Power Business Unit of Osaka Gas USA (OGUSA), responsible for assisting with the development and maintenance of vendor data for vendor risk verification and document management within the Asset Management team, including Regulatory and Compliance calendar administration. The Administrator will support applications that sustain the day-to-day operations of the Osaka Gas Asset Management Group (OGAM) and the facilities managed by OGAM.Essential Job Functions• Coordinate and maintain a consolidated list of vendors from our Asset Computerized Management System software, Maximo.• Assist with verification of the vendor contact and accounting information for completeness• Assist with the development of vendor verification forms through NAVEX• Respond to vendor inquiries and assist with form completion.• Review the configured new vendor risk verification application for completeness and quality assurance. Report any discrepancies or concerns to the affected team member(s)• Coordinate and manage document management filing (M-Files) within the AM group• Coordinate and manage the Regulatory and Compliance calendar Benchmark-GensuiteAdditional Responsibilities include:• Assist with developing improvements to the document and contract management filing systems, including M-Files and other filing systems that may be developed• Manage the application configuration, implementation, and continued use of the vendor risk platform, NAVEX, at OGAM-managed facilities.• Report any user or operational issues to your supervisor for resolution with the Risk Application provider.• Assist with and provide backup management of the timekeeping system in SageRequirementsEducation• Associate degree in business or equivalent work experienceExperience• 2-3 years of experience in a Procurement department, Power Plant experience is a plus• Accounts Payable experience a plus• Proficient in data entry, analysis, conversion of data into charts and graphs• Proficiency in Maximo and Microsoft Excel, including formatting, pivot tables, charts and formulas• Proficiency with Microsoft Projects a plus• Basic project management experience• Possess analytical, organizational, and reporting skills• Work in a multi-cultural office environmentPhysical• Typical office environment with normal office temperature and noise levels• Job may require extended sitting or standing, use of standard office equipment• Minimal lifting 15 lbsOther Duties:Please note this job description is not designed to cover or contain a comprehensive or exhaustive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.BenefitsA benefits summary can be found by clicking on the Osaka Gas USA Benefits Overview.Do you like what you see? We encourage you to visit the Osaka Gas USA Careers Page to learn more about working at our company.Osaka Gas USA participates in the U.S. Government's E-Verify program. Please read the E-Verify Notice in English/Spanish and the Right to Work Notice in English or Spanish before proceeding with your job application.

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What You Should Know About ADMINISTRATIVE PROGRAM SPECIALIST, Defense Finance and Accounting Service

Are you ready to dive into an engaging and pivotal role as an Administrative Program Specialist with Osaka Gas USA in Indianapolis, IN? In this position, you'll be part of the dynamic Asset Management team, where your expertise will support the development and maintenance of essential vendor data and compliance documentation. Your skills will be put to great use as you coordinate vendor risk verification and help manage document systems that keep our operations running smoothly. Whether it's keeping our vendor contact information up-to-date or assisting with Regulatory and Compliance calendar administration, every day brings a new opportunity to make a significant impact. You'll also be working with advanced software systems like Maximo and NAVEX, enhancing your abilities in data analysis and project management. It's a unique chance to contribute to a company that values innovation and teamwork while working in a culturally diverse environment. If you have a knack for organization and enjoy problem-solving, this role offers a fantastic blend of challenges and achievements, all while being part of a forward-thinking team. Join us at Osaka Gas USA and help shape the future of energy management!

Frequently Asked Questions (FAQs) for ADMINISTRATIVE PROGRAM SPECIALIST Role at Defense Finance and Accounting Service

What are the main responsibilities of an Administrative Program Specialist at Osaka Gas USA?

As an Administrative Program Specialist at Osaka Gas USA, your primary responsibilities will include coordinating and maintaining a comprehensive vendor list, assisting with vendor risk verification, managing document filing systems, and contributing to Regulatory and Compliance calendar tasks. You will also have opportunities to improve document management processes and support day-to-day operations of the Asset Management group.