Development Associate

Remote Eligible

Remote eligible: Persons in these roles are welcome to work remotely from any state in the US.

Compensation Range: $75,000 - $84,560

Development Associate

Who you are: 

AI2 is looking for a Development Associate to support a growing fundraising development at AI2. The primary responsibility in this role is to support the operations of a fast-moving fundraising team. The ideal candidate for this role is one who is able to adapt and pivot as necessary, is a strategic thinker, personable, and detail-oriented. Strong written and verbal communication skills are necessary. Attention to detail is extremely important. The ideal candidate for this role will be familiar with the workings of a development department, and the nonprofit sector as a whole.

This role will be responsible for the daily maintenance and data entry in a newly implemented CRM (Salesforce). The ideal candidate will have familiarity with best practices as it relates to donor communications including acknowledgment letters, grant applications and reports (federal and private), event planning, and managing the moving pieces of the Chief Development Officer’s calendar and travel schedule. Looking ahead and naturally anticipating what’s next is critical to the success of this role. AI2’s Development Associate should also possess strong organizational, multitasking, and information-management skills, which help them keep a handle on the sensitive information that passes through their hands. Our ideal applicant has a bachelor's degree, and a degree in business or nonprofit management is a plus. You should also have at least 2-3 years of experience working as part of a development team. Sharpened problem solving skills and an ability to be a self-starter and work independently are crucial to success in this role. This is an exciting opportunity for someone who is ready to advance their career in the nonprofit fundraising sector. 

Who We Are:

The development department at AI2 is a small but mighty team currently consisting of the Chief Development Officer and the Grants and Database Manager. The development team is responsible for bringing in all external funding to support AI2’s current and future fundraising goals. We are a fast moving and growing team, doing great work in an exciting and rewarding field.

Your Next Challenge:

The essential functions include, but are not limited to the following:

• Mid-level grants / donor prospecting, solicitation and management
• Administrative support including calendar management, travel expense management, and other administrative duties as assigned
• Event planning as needed
• Light-level sponsorship solicitation
• Routine verbal, written, and email correspondence on behalf of the Chief Development Officer
• Grant research, supporting the Grants and Database Manager
• Oversight and data management of the CRM including data entry and creating / pulling reports, in partnership with the Grants and Database Manager
• Timely follow-up on receipt and acknowledgement of gifts and other donor related communications
• Reconciliation of related data entry activity against accounting records
• Establishment of a donor recognition program, in partnership with AI2’s communication team 

What You’ll Need:

• Working knowledge of fundraising, donor relations, and public relations concepts, principles, procedures, and techniques, including first-hand experience with solicitations and donor communication
• First-hand experience with data entry and daily management of a CRM
• Excellent written and interpersonal communication skills to establish and maintain good working relationships throughout the organization and with outside constituencies
• Exceptional organizational, analytical, and critical thinking skills
• Close attention to detail with a critical degree of accuracy
• Strong ability to maintain confidentiality
• Self starter with the ability to work independently and self-motivate
• Proficiency with Google suite and MS Office suite
• Ability to jump in and support as needed

Education/Experience

• Bachelor’s Degree
• 2-3 years minimum experience working as part of a development or grants team

Physical Demands and Work Environment:

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• Must be able to remain in a stationary position for long periods of time. 
• The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations. 
• The ability to observe details at close range.
• Can work under deadlines.

A Little More About AI2:

In addition to AI2’s core mission, we also aim to contribute to humanity through our treatment of each member of the AI2 Team. Some highlights are:

• We are a learning organization– because everything AI2 does is ground-breaking, we are learning every day. Similarly, through weekly AI2 Academy lectures, a wide variety of world-class AI experts as guest speakers, and our commitment to your personal on-going education, AI2 is place where you will have opportunities to continue learning alongside your coworkers. 
• We value diversity -We seek to hire, support, and promote people from all genders, ethnicities, and all levels of experience regardless of age. We particularly encourage applications from women, non-binary individuals, people of color, members of the LGBTQA+ community, and people with disabilities of any kind. 
• We value inclusion -We understand the value that people's individual experiences and perspectives can bring to an organization, and we are building a culture in which all voices are heard, respected and considered.
• We emphasize a healthy work/life balance – we believe our team members are happiest and most productive when their work/life balance is optimized. While we value powerful research results which drive our mission forward, we also value dinner with family, weekend time, and vacation time. We offer generous paid vacation and sick leave as well as family leave.
• We are collaborative and transparent – we consider ourselves a team, all moving with a common purpose. We are quick to cheer our successes, and even quicker to share and jointly problem solve our failures.
• We are in Seattle – and our office is on the water! We have mountains, we have lakes, we have four seasons, we bike to work, we have a vibrant theater scene, and we have so much else. We even have kayaks for you to paddle right outside our front door. We welcome interest from applicants from outside of the United States.
• We are friendly– chances are you will like every one of the 100+ (and growing) people who work here. We do. 

AI2 is proud to be an Equal Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. You may view the related Know Your Rights compliance poster and the Pay Transparency Nondiscrimination Provision by clicking on their corresponding links. 

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact the Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

We are committed to providing reasonable accommodations to employees and applicants with disabilities to the full extent required by the Americans with Disabilities Act (ADA). If you feel you need a reasonable accommodation pursuant to the ADA, you are encouraged to contact us at recruiting@allenai.org 

Benefits: 

• Team members and their families are covered by medical, dental, vision, basic life insurance, basic accidental death and dismemberment insurance, short-term disability, long-term disability, and an employee assistance program.
• Team members are able to enroll in our voluntary life insurance program, our voluntary accidental death and dismemberment program, our health savings account plan, our healthcare reimbursement arrangement plan, and our health care and dependent care flexible spending account plans.
• Team members are able to enroll in our company’s 401k plan.
• Team members will receive $125 per month to assist with commuting or internet expenses and are eligible to receive up to $150 reimbursement for health and wellbeing expenses per month.
• Team members will also receive up to ten sick days per year, up to seven personal days per year, up to 20 vacation days per year and twelve paid holidays throughout the calendar year.
• Team members will be able to receive annual bonuses and can participate in the long-term incentive plan.

Note: This job description in no way states or implies that these are the only duties to be performed by the team members(s) of this position. Team members will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the team member(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at will relationship.