Job details

Disbursements/Accounts Payable Manager

The University of Maryland, Baltimore (UMB), Office of the Controller is seeking a Manager of Disbursements/Accounts Payable to oversee the University's disbursement activities.

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development. This position participates in a retirement program that must be selected and is effective on your date of hire. Exempt regular staff receive a generous leave package that includes over 4 weeks of vacation accrued each year, paid holidays, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

Essential Functions:

Manage a team of disbursements specialists that process all invoice payments through the State of Maryland General Accounting Division (GAD) and the general working fund.
Manage daily disbursement activities and ensure documentation of work performed, timely and accurate payment of invoices; make suggestions for improvement in a clear, accurate, and technically concise manner.
Review system data to ensure received transactions are fully processed through the systems.
Perform complex account analyses to ensure transactions are recorded properly in the general ledger.
Understand and troubleshoot the general ledger and payables sub-ledger accounting of all disbursements transactions within the UMB financial system and within the state financial system.
Work with principal investigators, faculty, or staff members to identify potential ledger discrepancies between financial system and departmental records.
Perform accounting functions such as journal entries (i.e. debit memos), year-end transactions, reconciliations, and other assigned tasks.
Communicate with UMB units and external agencies on matters related to disbursements and work with the Director and staff members to resolve issues.
Follow up with UMB units and external agencies to ensure that issues are resolved.
Oversee and approve supplier (i.e., vendor) updates.
Ensure compliance with applicable Federal, State, University System of Maryland, and UMB policies and procedures.
Assist the Director of Disbursements in ensuring tax compliance related to disbursements and preparing the various filing reports.
Assist the Director of Disbursements in the development and implementation of university-wide training programs as needs are identified.
Keep management informed of work progress and improvements.
Perform such administrative duties as staff supervision, monitoring and granting leave requests, personnel actions, and performance evaluations.
Define and monitor critical path activities, resolve issues and escalate complex matters as needed to the appropriate contact(s).
Delegate tasks when appropriate.
Use analytical methods and guidance from the Director to assess staff productivity and to measure staff performance.
Cultivate a cohesive working environment to support UMB goals, objectives, and core values.
Performs other duties as assigned.

Qualifications

Education: Bachelor's in Accounting, Finance, or Business Administration.

Experience: Four (4) years of financial or management accounting, auditing, assessment of internal controls, or financial analysis is required preferably in a relevant accounts payable specialization. Experience in higher education, with cloud-based financials, government, or research & development environment preferred.

Supervisory Experience: One (1) year in work coordination, training, and daily oversight of staff.

Other: Designated as an essential employee who may be required to work on non-business days or outside of normal business hours in order to ensure the continuity of operations.

Knowledge, Skills, and Abilities:

Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

Hiring Range: $94,000 - $105,000; Commensurate with education and experience.

UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at HRJobs@umaryland.edu.

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact HRDiversity@umaryland.edu. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

Job: Reg or CII Exempt Staff - E1280F

Employee Class : Exempt Regular

Full Time/Part Time: Full-Time

Shift: Day Job

Financial Disclosure: No

Organization: Office of the Controller

Job Posting: May 23, 2023

Unposting Date: Ongoing

By University of Maryland, Baltimore

Our mission is to improve the human condition and serve the public good of Maryland and society at-large through education, research, clinical care, and service.

11 jobs

FUNDING

Nonprofit

INDUSTRY

Colleges & Universities

TEAM SIZE

5001-10000

LOCATION

Hybrid, based in Baltimore, MD

DATE POSTED

July 22, 2023