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Accounts Payable Coordinator

Location: Mt. Sterling, ILDepartment: Accounts PayableReports To: Accounts Payable SupervisorWage Range: $17.98 to $26.97 per hour, plus bonus opportunityAs an Accounts Payable Coordinator, you are at the forefront of automation ideation and supporting projects. You bring value to the Accounts Payable team through problem-solving, critical thinking, system knowledge, and producing routine reporting.WHAT YOU’LL DO• Work closely with internal and external partners to resolve payment inquiries• Review routine processes and assist team members with outstanding issues• Train internal partners on systems, processes, and policies• Perform vendor setup and banking verifications• Report on vendor balances and perform vendor terms & risk analysis• Strategically plan alongside Accounts Payable leadership to recommend and support process & system improvements/implementations, as well as testing• Produce end of period reporting to be utilized by Accounts Payable and cross-functional teams & committees• Lead continuous improvement efforts while applying lean thinking and tools to identify and eliminate wasteYOU MUST HAVE• High School Diploma or General Equivalency Degree• Ability to adapt to a fast-paced work environment and handle multiple tasks• Strong organization, prioritization, analytical, and problem-solving skills• Effective computer skills, including Microsoft Excel & Outlook and ten-key• Ability to work independently and on a team is necessary to be successfulYOU MAY ALSO HAVE• Associate or Bachelor’s Degree• Excellent interpersonal, verbal, and written communication skills• Interest and capability to learn new software• Knowledge of general accounting practicesROLE SPECIFICS• Schedule: Monday – Friday; 7am-4pm, 7:30am-4:30pm, or 8am-5pm• Some flexibility in schedule and overtime will be needed in order to meet the needs of the businessWHO WE AREDot Foods makes products more accessible and affordable to the food industry. We streamline the supply chain and build valuable partnerships with distributors, suppliers, and operators. Our company was created on a foundation of respect and dependability. People who are open to input, ask questions, embrace diversity, and seek innovative solutions thrive here.WHAT DOT CAN OFFER YOUAs a family-owned and -operated company since 1960, Dot Foods has created a strong family culture. We make everyone feel included and respected. In addition to an inclusive working environment, we will provide you with:• Competitive compensation package, including bonuses for successful performance• Extensive benefits including medical, dental, 401k, and profit-sharing• Significant advancement opportunitiesSafety: This position assumes responsibility for the workplace safety of self and co-workers, and for the safety conditions of the work locations, exercise and promotes safe behaviors and show unyielding support of programs, rules and policies regarding safety.EOE/AA Employer: Dot believes all persons are entitled to equal employment opportunities. Dot will not discriminate against its employees or applicants for employment because of sex, race, color, religion, national origin, age, sexual orientation, disability, or veteran status or other basic classes protected by applicable federal or state law provided they are qualified for employment or for existing positions.
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Average salary estimate

$46717 / YEARLY (est.)
min
max
$37434K
$56000K

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What You Should Know About Accounts Payable Coordinator, Dot Foods, Inc.

As an Accounts Payable Coordinator at Dot Foods in Mt. Sterling, IL, you will step into a thriving environment where your contributions can shine. We’re looking for someone observant and detail-oriented to help enhance our Accounts Payable team. You will be integral in resolving payment inquiries, assisting with routine processes, and leading improvements in our operations. Collaborating with both internal partners and vendors, you'll handle tasks like vendor setup, banking verifications, and risk analysis of vendor terms. Additionally, you will get the opportunity to train colleagues on systems and processes, contributing significantly to the overall efficiency of our team. Your analytical skills will come into play as you produce engaging reports for cross-functional teams, helping shape the future of our finance operations. The ideal candidate is adaptable, organized, and ready to tackle challenges as they arise. Plus, with our family-oriented culture and focus on inclusivity at Dot Foods, you will feel supported in every step of your career journey. We value professionalism and encourage innovation—all while ensuring you have a comfortable work-life balance in our flexible scheduling. If you’re ready to grow with a company that has been enhancing the food industry since 1960, we can't wait to meet you!

Frequently Asked Questions (FAQs) for Accounts Payable Coordinator Role at Dot Foods, Inc.
What are the key responsibilities of the Accounts Payable Coordinator at Dot Foods?

The Accounts Payable Coordinator at Dot Foods holds a pivotal role in managing payment inquiries, supporting routine processes, and producing comprehensive reports. You will be engaged in vendor setup, banking verifications, risk analysis for vendor terms, and will be a support resource for training team members and improving processes alongside leadership.

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What qualifications are required for the Accounts Payable Coordinator position at Dot Foods?

To qualify for the Accounts Payable Coordinator role at Dot Foods, a High School Diploma or General Equivalency Degree is essential. Candidates who possess an Associate or Bachelor’s Degree will have a competitive edge. Strong analytical skills, proficiency in Microsoft Excel and Outlook, along with effective organizational and problem-solving skills are also highly valued.

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What kind of work environment can an Accounts Payable Coordinator expect at Dot Foods?

At Dot Foods, the work environment for an Accounts Payable Coordinator is family-oriented and supportive. We emphasize inclusivity, respect, and diversity. The culture allows for flexibility and collaboration, making it easier to thrive in your role and contribute to meaningful improvements across our finance operations.

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What benefits does Dot Foods offer to Accounts Payable Coordinators?

Dot Foods provides a comprehensive benefits package for Accounts Payable Coordinators, which includes competitive compensation, bonuses for performance, and extensive benefits such as medical, dental, 401k, and profit-sharing opportunities. Additionally, we offer a clear path for career advancement within the company.

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How does Dot Foods support continuous improvement for Accounts Payable Coordinators?

Dot Foods encourages continuous improvement by empowering Accounts Payable Coordinators to lead initiatives focused on identifying and eliminating waste using lean thinking tools. You will have opportunities to present ideas, support system enhancements, and collaborate closely with leadership to implement innovative solutions.

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Common Interview Questions for Accounts Payable Coordinator
Can you describe your experience with vendor management as an Accounts Payable Coordinator?

When addressing your vendor management experience, highlight specific examples where you've successfully set up vendors, ensured proper banking verifications, and handled inquiries. This reflects your attention to detail and ability to maintain solid vendor relationships.

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How do you prioritize your tasks in a fast-paced Accounts Payable environment?

To show your prioritization skills, elaborate on how you assess deadlines, project importance, and any techniques you use, such as task management software or checklists, to keep everything organized. This emphasizes your ability to handle multiple tasks efficiently.

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What tools and software are you skilled in for accounts payable processing?

Discuss your proficiency in software such as Microsoft Excel and any accounts payable systems you have used. Providing examples of how these tools have helped you streamline processes will showcase your technical competency.

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Can you explain a process improvement initiative you implemented?

Share a specific instance where you identified a process issue within accounts payable, how you analyzed it, and the steps you took to implement a solution. Include the positive results that followed, demonstrating your ability to foster continuous improvement.

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How do you handle discrepancies in invoices?

Detail your problem-solving approach when discrepancies arise, including steps such as verifying against purchase orders, communicating with vendors, and leveraging team support when necessary. This will illustrate your methodical approach to resolving issues.

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What experience do you have with reporting and data analysis in accounts payable?

Discuss your experience in producing reports related to vendor balances and performance. Highlight any particular metrics you frequently analyzed and how your insights contributed to departmental decision-making, showing your analytical strengths.

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How would you train a new team member in the accounts payable process?

Explain your training approach, emphasizing the importance of clear communication and practical demonstrations on systems and processes. Share how you would ensure the new team member feels confident and supported throughout the training period.

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Describe how you maintain accuracy and attention to detail in your work.

Talk about your practices for double-checking your work, using checklists, and the importance of a systematic approach. Mention how attention to detail impacts the success of accounts payable processes and vendor relationships.

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What if you find that a vendor is consistently late with their invoices?

Addressing this situation requires a tactful approach. Explain your strategy for engaging with the vendor directly to address the issue, find underlying causes, and collaboratively work towards a solution that respects both parties’ needs.

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How do you stay organized with multiple deadlines in accounts payable?

Describe your organizational methods, such as maintaining a calendar, using project management software, or setting reminders for key deadlines. This showcases your proactive approach to managing a busy workload effectively.

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Full-time, on-site
DATE POSTED
April 23, 2025

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