Job details

Purchasing Assistant

We are looking for a highly organized and detail-oriented Purchasing Virtual Assistant to join our team. The Purchasing Virtual Assistant will support the purchasing department in obtaining goods and services required for the company’s operations, ensuring timely and cost-effective purchases. This role requires strong attention to detail, excellent communication skills, and the ability to handle multiple tasks simultaneously.

Key Responsibilities:

Assist in sourcing, negotiating, and purchasing goods and services required for operations.
Research and evaluate potential suppliers, ensuring they meet quality standards and cost requirements.
Maintain and update records of purchase orders, invoices, and contracts.
Track inventory levels and coordinate restocking of products or materials as needed.
Assist in preparing purchase orders and issuing them to suppliers.
Monitor supplier performance, ensuring timely deliveries and compliance with agreements.
Process and resolve discrepancies related to invoices, purchase orders, and delivery issues.
Liaise with internal departments to understand purchasing needs and requirements.
Maintain accurate records of purchases and pricing for budget tracking and reporting purposes.
Collaborate with the finance department to ensure proper handling of payments and invoices.
Support the purchasing team with administrative tasks such as filing, documentation, and data entry.
Stay updated on industry trends, pricing, and supply chain issues.

Proven experience in purchasing, procurement, or a related field is a plus.
Strong organizational and time-management skills.
Excellent verbal and written communication skills.
Ability to analyze data and make informed purchasing decisions.
Proficiency with Microsoft Office Suite (Excel, Word) and other office software.
Basic knowledge of purchasing software or ERP systems (e.g., SAP, Oracle) is a plus.
Attention to detail and accuracy in handling data and processing orders.
Strong negotiation skills and ability to build relationships with suppliers.
Ability to work well under pressure and meet deadlines.
Team player with a positive attitude.

Preferred Qualifications:

Bachelor’s degree in Business Administration, Supply Chain Management, or related field.
Experience in the relevant industry (manufacturing).
Familiarity with budgeting and cost control practices.

Client Relationship: You will be directly working with the client. This means that you will communicate with the client, provide services, and address any client-related matters independently.

Payment: All payments for your services will be handled directly by the client. Elevate and Delegate is not involved in processing your payroll. Your salary will go directly to you.
Vacation Leaves and Holidays: While we may have recommendations or guidelines regarding vacation leaves and holidays, the decision is entirely at the client's discretion. You are expected to align your schedule with the client's business needs and any specific policies or preferences they may have in this regard.

Salary: $1000 - $2000 / month
Schedule: PST

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Average salary estimate

$18000 / YEARLY (est.)

min

max

$12000K

$24000K

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What You Should Know About Purchasing Assistant, Elevate and Delegate

Are you a detail-oriented and organized individual looking to step into an exciting role? Join us at Elevate and Delegate as a Purchasing Assistant! In this virtual position, you will be integral to keeping our purchasing department running smoothly and effectively. Your responsibilities will include sourcing and negotiating for goods and services that our company needs to thrive. You’ll be researching suppliers, ensuring they meet our quality and budget standards, and maintaining meticulous records of purchase orders and invoices. Keeping track of inventory levels and coordinating restocking will be part of your daily tasks. You’ll also work closely with the finance team to ensure payments are handled correctly, while addressing any discrepancies that may arise. This role demands strong communication skills, as you will liaise with various internal departments to understand their purchasing needs. If you're someone who thrives under pressure and has experience in purchasing or procurement, we want to hear from you! A background in Business Administration or Supply Chain Management will be a plus, but what’s more important is your eagerness to learn and collaborate with a dynamic team. Come help us elevate our purchasing process while enjoying a flexible work schedule and the chance to contribute to our growing company.

Frequently Asked Questions (FAQs) for Purchasing Assistant Role at Elevate and Delegate

What are the responsibilities of a Purchasing Assistant at Elevate and Delegate?

As a Purchasing Assistant at Elevate and Delegate, your main responsibilities will include sourcing and negotiating goods and services, maintaining records of orders and invoices, tracking inventory levels, and liaising with other departments to understand purchasing needs. You will need to be proactive in managing discrepancies in invoices and purchase orders while ensuring timely delivery of supplies.