Event Coordinator, Panama City Campus (Full-time)

Florida State University Panama City- Event Coordinator Office of Advancement

This position directly supports the Office of Advancement by creating effective and engaging campus events and serves as administrative support for office marketing and development functions. While this position is a direct report to the Director of Advancement the position also directly supports the efforts of the campus Director of Development. The incumbent is expected to plan, coordinate and implement donor, alumni and special event functions to enhance both campus objectives and the goals of FSU Panama City Foundation.

Additional duties include:

Serves as an enthusiastic campus leader for community events on campus.
Provides effective administrative support for all office functions including purchasing, receiving and budget reporting.
Anticipates, plans, and responds to change effectively and demonstrates flexibility.
Stays knowledgeable of events and fundraising trends in higher education.
Participates in budgeting activities, budget decisions and strategic planning.
Develop strong partnerships and collaborations on campus and in the community.

Bachelor’s degree and two years of experience; or a high school diploma/equivalent and six years of experience.

(Note a combination of post high school education and experience equal to six years.)

Ability to successfully plan, develop and implement a successful large scale event.
Ability to develop and implement a successful marketing plan/strategy.
Ability to gather, interpret, report, and/or edit information.
Knowledge of the concepts, principles, and practices of accounting, budgeting, and cost control procedures.
Ability to successfully plan, develop and implement a successful large scale event.
A valid Florida driver's license or the ability to obtain prior to hire.

Bachelor's degree in a related and two years of administrative/event experience.
Strong interpersonal, communication, and writing skills; excellent time management, organizational, and problem-solving skill
Ability to flex with challenges and be a forward thinker; passion for details;strong work ethic and ability to work in a fast paced environment.

A typical day would include:

Managing and updating excel spreadsheets for office budget.

Submitting purchasing requisitions and receipts.

Reconciling accounts and running reports.

Managing event logistics including scheduling facilities, calendar invites, ordering catering, entertainment, speakers, and decor, invoicing sponsorships, transmitting, and depositing payments.

Sending invitations through traditional and digital media.

Engaging with committees and taking meeting minutes.

Setting up and breakdown event venue.

Managing event registration.

Updating program script and talking points.

Processing payments and honorariums.

Exploring ideas for new events and or fundraisers.

Working with other departments to plan and coordinate events.

Inquiries should be directed to:

Rebecca Kelly, Director of Advancement

rebecca.kelly@fsu.edu

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

Salary range low $40.000.00

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Applicants should also upload all of the following documents to their online application:

1) A cover letter describing relevant administrative/event experience specific to this position and a description of why you are seeking this position.

2) Current resume with names and numbers of 3 references.

3) Additional material to support your application may also be uploaded or emailed to Farron Collins at: fcollins@pc.fsu.edu.

This is an A&P position.

This position requires successful completion of a criminal history background check.

This position is being advertised as open until filled.

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.