Event Executive (Luxury Automotive, National Driving Experience, Generalist)

THE JOB / Event Executive, National Driving Experience-Generalist (Luxury Automotive Client)

EXPERIENCES / Responsible for planning and executing event and experiential marketing programs.

***Our headquarters are in Stamford, CT, but the location of this position can be flexible with a preference for working in one of our office locations - - Stamford, CT, New York, NY, Charlotte, NC, Los Angeles, CA or Atlanta, GA. We will also consider a remote-based working arrangement for qualified candidates.***

Octagon is looking for an Account Executive (AE) to coordinate multiple elements for a large-scale national driving program for a luxury automotive client, traveling to different markets for multiple events across the country. The program will showcase the full line of the luxury automotive client's vehicles through a combination of professional driving instruction on closed courses, and test drives on local routes.

Events will take place from March - November annually, on weekdays and weekends; travel days as well as off days are built into the schedule. The position will require travel, including working non-traditional hours during weekends, nights, and holidays, and may include assisting with the transport of the vehicle fleet.

The right candidate will be able to work collaboratively and will interact with various internal divisions, client partners/vendors, and consumers. We are looking for someone who is highly collaborative, a self-starter, and confident taking the lead and voicing their opinions and ideas. Strong team dynamics skills and excellent interpersonal skills are required for this position.

THE WORK YOU'LL DO

• Plan and implement day-to-day operations of national driving program while serving as a main point of contact for vendors, guests, partners and limited term employees
• Communicate clearly and optimally with clients, vendors, venues, and partners
• Work closely with the core team in planning and implementing key program elements
• Assist in the hiring and management of event trainees including staff schedules, expenses, and payroll
• Own finance paperwork and documentation (e.g. creation of POs and adding new venues as vendors into our systems)
• Develop post event recap decks for clients at the conclusion of each market and compile end of year recaps
• Assist with upkeep of fleet vehicles
• Other related duties as reasonably assigned
• Schedule, train, and lead event product specialist teams
• Development of program guides and training materials for staff and program partners
• Develop key client relationships and be responsible for execution upon deliverables
• Support analysis and assessment of all program vendors
• Serve as program lead onsite at select events
• Other related duties as assigned

THE BIGGER TEAM YOU'LL JOIN

Where others see complexity, we see possibility.

Octagon is the global sports, entertainment and experiential marketing arm of the Interpublic Group. But if that classification doesn't do it for you, and it shouldn't, let's take it a step further.

We are what we believe. And we believe that while the world of sports and entertainment is full of opportunities and possibilities, sometimes the amount of choice can seem a little overwhelming. Even daunting.

That's where we come into play!

At Octagon we inspire brands, talent, and our people to see the world for all its potential. We then help break down the complexity and push forward so you can make your next right move.

WHO WE'RE LOOKING FOR

• A passion for and expertise in sports, entertainment, gaming, music and/or celebrity culture
• At least 1 year of agency/client experience
• Automotive industry and/or mobile tour experience would be a plus
• Ability to maintain relationships with multiple internal/external partners (e.g. venues, vendors, suppliers, etc.)
• Effective leadership skills to lead and mentor full-time and limited-term program staff
• Excellent project management skills with the ability to manage strict timelines, work under pressure, and manage budgets through reconciliation
• Excellent communication, writing, and client service skills
• Excellent organizational skills, attention to detail and the ability to multi-task
• Proficiency with Microsoft Office Suite
• Willingness to work weekends and nonstandard hours
• Valid driver's license and clean driving record
• All applicants will need to provide proof of COVID vaccination or contact the organization's HR team if eligible for an exemption.

This position pays $40,000, is overtime-eligible and comes with a comprehensive benefits package.

Octagon's comprehensive benefits package includes:

• Unlimited PTO policy – we understand you need time for play!
• Competitive medical/dental/vision insurance plans with FSA/HSA and Dependent Care FSA options. Pet Insurance for those who need it too!
• Generous Family and Parental Leave Policy (12 weeks) with eligibility extended to all parents regardless of gender or primary/secondary caregiver status
• Access to our parent company (IPG) Savings plan (401K program) with company match as well as an Employee Stock Purchase Plan (ESPP)
• Pretax Transportation/Commuter Benefits and Parent Travel Program
• Dedicated Mental Health resources including Headspace membership, Employee Assistance Program (CCA) and more
• Discount portal for everyday goods and services
• Employee Resource Groups and inclusive diversity programming and initiatives
• Personal Development programs

Please also know that the well-being of our employees, partners, fans and consumers are top of mind to our agency, and we are taking measures to ensure proper health and safety initiatives and protocols are in place for our events and activations.

Octagon is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, protected veteran status, or any other basis prohibited by law.