Job details

Events Associate

Notes to applicants:

Most roles at Dimensional will be part of our best-of-both hybrid working model. This includes working together in the office on Tuesdays, Wednesdays and Thursdays, and choosing to work where one works best on Mondays and Fridays. This maximizes in person collaboration and interaction while simultaneously providing flexibility. This broad universal approach applies to most roles globally with a few exceptions that require more or less time in the office. Please discuss with your Recruiter to confirm the details for this specific role.
Resumes and portfolios (when applicable) are required as part of your application. When applying from a mobile device or tablet, you may not be able to attach a resume. If you cannot include an attachment at the time of your application, you will receive a follow up email asking you to attach your resume from a computer.
Here at Dimensional, we strive to be an inclusive workplace for all. Even if you do not match every qualification listed, if you are interested in who we are, what we do, and why we do it, we suggest and encourage you to apply.

Job Description:

This position directs the planning, development, logistical management and execution of regional events while overseeing data analytics for global events. The candidate must have knowledge of corporate event planning, contracting, managing multiple timelines, facilities management, and data processing.

Responsibilities:

Assist in the planning and execution phases of both small and large scale events – meetings, luncheons, conferences, dinners and receptions.
Ability to negotiate contracts for hotels, meeting venues, and other related activities such as food, beverage and audio visual.
Coordinate logistics for internal meetings, in-house and external client events and internal learning sessions and workshops. Including audio/visual services, food and beverage, décor, and vendor management.
Manage conference budgets, data collection and archiving.
Develop and maintain centralized reporting dashboard to track global meeting and event metrics.
Hands-on involvement and service-minded attitude from pre-event management to post-event follow through.
Manage and adhere to master event calendar and timelines and coordinate cross-department resources.
Willingness to roll up sleeves with logistics and details.
Create and manage custom event websites through Cvent Flex
Ensure quality control for all conference deliverables, including proofreading and design approval.
Manage US continuing education offerings for NASBA, the CFP Board, and the Investments and Wealth Institute; including adherence to their standards and regulations, presentation submissions, data archives, certificate processing, and audits.
Assist with special projects, as needed.

Qualifications:

Bachelor’s degree.
Minimum 3 years of experience in corporate event planning required.
Understanding of auditorium staging and support for meetings of all sizes.
Ability to work equally well in a team environment and independently.
Ability to work with C-level executives, global management team, internal and external customers.
Self-starter who is an independent thinker capable of managing multiple projects and meeting deadlines.
Detail oriented with the ability to multi-task across different projects and events in parallel.
Exceptional organizational and follow-through skills.
Excellent verbal and written communication and interpersonal skills.
Strong computer skills (MS Office (Excel, Access, Word), MS PowerBI, Cvent) with the ability to learn programs as needed.
Experience with GlobalMeet, Zoom and MS Teams a plus.
Knowledge of finance and/or hospitality industry a plus.
Minimal travel required.

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Dimensional offers a variety of programs to help take care of you, your family, and your career, including comprehensive benefits, educational initiatives, and special celebrations of our history, culture, and growth.

It is the policy of the Company to provide equal employment opportunity for all applicants and employees. The Company does not unlawfully discriminate on the basis of race, color, religion, creed, sex, gender, gender identity, gender expression, national origin, age, disability, genetic information, ancestry, medical condition, marital status, covered veteran status, citizenship status, sexual orientation, or any other protected status. This policy applies to all areas of employment including recruitment, hiring, training, job assignment, promotion, compensation, benefits, transfer, discipline, termination, and social and recreational programs.

By Dimensional Fund Advisors

The added dimension that Dimensional Fund Advisors applies to asset management is that of academia. The fund manager bases its investing strategies on economic theory and research generated within the hallowed halls of such institutions as the Uni...

8 jobs

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INDUSTRY

Investment & Asset Management

TEAM SIZE

1001-5000

LOCATION

Hybrid, based in Austin, TX

DATE POSTED

July 23, 2023