Executive Administrative Assistant

At Henkel, you can build on a strong legacy and leading positions in both industrial and consumer businesses to reimagine and improve life every day. If you love challenging the status quo, join our community of over 50,000 pioneers around the globe. Our teams at Henkel Consumer Brands continuously drive the evolution in dynamic categories: Laundry & Home Care and Hair. With our trusted brands, including Persil and Schwarzkopf, our cutting-edge technologies and our disruptive solutions, you will have countless opportunities to explore new paths and develop your skills. Grow within our future-led businesses, our diverse and vibrant culture and find a place where you simply belong. All to leave your mark for more sustainable growth.

Dare to make an impact?

YOUR ROLE

The EA will manage a wide range of advanced administrative and executive support-related tasks, will be able to work independently within guidelines, and will make independent decisions regarding planning, organizing, and scheduling.

• You work with speed and decisiveness to make the right decisions in high-pressure situations
• You have experience in supporting multiple senior leaders simultaneously
• Owns General Manager Leadership Team Meeting support meeting agenda & cadence, select meeting attendance, meeting note creation & distribution, assistance with reminders and follow-up
• Someone who exhibits sound judgment with the ability to prioritize and make decisions
• Energetic and eager to tackle new projects and ideas while always thinking ahead
• Work with department admins to lead and support department meetings and events, including internal team events, team off-sites, business and operational reviews, and other team meetings, including meeting rooms arrangements and catering requests
• You can understand the big picture and anticipate relevant opportunities & challenges, you can proactively build solutions
• You display excellent emotional intelligence and communication skills with the ability to interact & collaborate effectively with others
• Contribute to the excellent reputation of the company and the leadership team through professional, and respectful interactions with all internal and external stakeholders
• Serve as the brand extension for leaders you support, escalating and communicating on their behalf and serving as a team liaison
• Coordinate complex travel and expense reporting using Concur, inclusive of the submission of expense reports after each trip or event
• Manage demanding calendaring requests with limited oversight, including partnerships across the organization to coordinate with calendars of other senior executives
• Prioritize email meeting requests and respond with quick timeframe.
• Maintain and own various SharePoint sites for company executive(s) and team SharePoint sites
• Prepare and create agenda and pertinent calendar reminders for monthly global marketing meetings, this includes agenda creation
• Liaise with Executive’s direct reports for meeting requests, workshop arrangement and assist with all logistics, room reservations, catering.
• Liaise with external vendors, payment arrangement while being cost efficient
• Assist with on-site recruiting, assessment centers and onboarding
• Daily administrative tasks and ad hoc requests
• To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information while exercising professionalism and discretion.
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

YOUR SKILLS

• Experience in a corporate environment, global preferred
• Proficiency in booking global travel
• Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel), Concur, Ariba and Microsoft Teams
• Ability to build strong relationships
• Ability to build PPT presentations for executives

The salary for this role is $87,300.00 - $127,800.00. This is the range that we in good faith anticipate relying on when setting wages for this position. We may ultimately pay more or less than the posted range and this range. This salary range may also be modified in the future.

Henkel does not accept unsolicited resumes from search firms or employment agencies. Unsolicited referrals and resumes are considered Henkel property and therefore, Henkel will not pay a fee for any placement resulting from the receipt of an unsolicited referral. At Henkel's request only, preferred vendors may be invited to refer talent for specific open positions. In these cases, a fully executed agreement with Henkel must be in place and current.

All employees applying for an internal position must have a discussion with his/her manager about their interest in a job posting opportunity. The discussion will not preclude the employee from interviewing if their skills meet the job requirements.

Henkel is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity and expression, and other legally protected characteristics.