Executive Assistant (*Restricted)

Title: Executive Assistant (*Restricted)

Agency: Northern VA Community College

Location: Fairfax County - 059

FLSA: Non-Exempt

Hiring Range: $50,250

Full Time or Part Time: Full Time

Additional Detail

• Manages the Executive Director’s daily and scheduled appointments.
• Ensures that Foundation leadership is well-prepared, well-informed and well-equipped for meetings and travel.
• Manages projects, handles urgent matters, drafts documents, and processes a large volume of work each day.
• Responsible for Board support ensuring compliance of Board activities with financial, legal and administrative requirements.
• Anticipates needs and proactively solves problems and/or independently handles issues.
• Other duties as assigned.

• Current administrative principles and practices.
• Accounting and finance familiarity.
• High level organizational skills and ability to be proactive in completing assignments on time.
• Advanced skills in MS PowerPoint or other presentation software.
• Strong computer skills and ability to work with various data management and finance management platforms (i.e., Quick Books and Bill.com).
• Excellent organizational, planning, and time management skills including the ability to maintain an organized office space.
• Ability to manage the multiple facets of events and programs to ensure success.
• Ability to anticipate needs, think critically, and offer solutions to problems.
• Ability to cultivate positive working relationships and gain the trust and respect of all levels of internal and external constituencies.
• Ability to work independently with attention to detail and a sense of urgency.
• Ability to coordinate multiple tasks/projects simultaneously and meet deadlines.
• Ability to create a positive environment with a focus on service excellence and inspire others to do the same.
• Ability to perform duties with a high level of professionalism, energy, flexibility, discretion, judgment, diplomacy and tact.
• Ability to handle sensitive issues and maintain confidentiality.
• Ability to work with other programs and platforms common to business and finance.
• Ability to write concisely and persuasively in order to provide signature ready communications.
• Should be able to work limited evenings, and weekends for special events of the Foundation.

• Some experience in a fast-paced administrative position .
• Significant experience in writing, editing, and proof reading
• Significant experience in oral, written, and interpersonal communications
• Some experience supervising staff
• Some experience reviewing budget information.
• Some experience preparing reports by collecting and analyzing data/information in both hard copy and electronic forms.
• Some experience using Microsoft Office Suite and Adobe Acrobat .

• Significant administrative experience supporting business or nonprofit executives or senior education leadership.
• Some accounting or financial reporting experience; preference for experience with fund accounting.
• Current or prior experience in higher education administration or development.
• Some experience with Bill.com, QuickBooks Online, and Blackbaud preferred.
• Some experience managing travel arrangements and reimbursements.
• Some event planning and execution experience.