Executive Assistant

The Mars Agency is an award-winning, independently owned global commerce marketing practice with a growth-for-clients focus. With talent spanning the Americas, Europe and Asia, we create breakthrough, connected commerce solutions by balancing the smartest humanity with the latest technology. The agency’s latest MarTech platform, Marilyn®, is the industry's first and only end-to-end commerce advisor.

We’re looking for a Detroit-based in-office Executive Assistant to work with a busy senior-level executive, managing meetings, weekly reporting, scheduling and travel. Candidates must be located in the Detroit metro area and work from our HQ on a daily basis. Candidates must have the ability to work outside of normal working hours as needed.

PRIMARY RESPONSIBILITIES:

• Coordinate all executive activities in support of agency-wide initiatives, new business efforts, board meetings, etc.
• Act as point of contact between top management, employees, clients and other stakeholders, ensuring clear, concise, efficient communication across multiple time zones.
• Ensure executive is adequately prepared for meetings
• Make decisions on behalf of executive, sometimes with limited information
• Distribute weekly reports to executive team
• Manage and schedule multiple calendars of meetings
• Ensure transparent communication and quick response time
• Manage site folders and access
• Grant permissions w/docs

• Work with Google slides/download into PowerPoint format
• Manage email groups
• Manage PowerPoint design and incorporate into company templates for executive presentations
• Travel booking and management

SKILLSETS REQUIRED:

• Independent work style
• Strong work ethic
• Attention to detail
• Time management skills, with the ability to prioritize and organize
• Extensive experience with and knowledge of:
  • Google Suite (including Gmail, email templates and schedule send emails)
  • Google Docs
  • Creating and formatting tables
  • Formatting headings for TOC
  • Google Slides
  • Google Sheets
  • Google Drive
  • PowerPoint (working between PowerPoint and Google Slides)
  • Box
  • Adobe Acrobat
  • Asana
  • Slack

The Mars Agency is an Equal Opportunity Employer and will recruit, hire, train and promote persons in all job classifications without regard to race, ancestry, creed, color, sexual orientation, gender identity, age, national origin, disability or handicap, HIV, veteran, marital or family status, or any other status or condition protected by applicable state and/or federal laws, except where a bonafide occupational qualification applies.

The Mars Agency has developed a wide variety of inclusive benefit plans and policies that address and promote the needs of all employees and their family members, including comprehensive group health plans, a parental leave program that includes paid maternity and paternity benefits for pregnancy, adoption and surrogacy, flexible paid time off, a broad and confidential employee assistance program, ongoing wellness support initiatives, trusted financial health advice and guidance, promotion of education through tuition support and assistance, and a flexible and supportive work environment and culture.

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