Executive Assistant

At Hasbro we’re changing the face of play and entertainment. We’re looking for people who want to explore, experiment and innovate to come up with the best ideas. Our culture of community, passion, integrity, creativity and inclusion has inspired our diverse team of highly skilled, highly creative and highly committed individuals for 90+ years and we believe the best is yet to come.

Our Global Information Technology Organization has an immediate opening for a motivated and highly organized Executive Assistant! Reporting to the Chief Information Officer, this person will be responsible for comprehensive administrative support as well as performing general administrative duties in support of the overall IT organization.

Assignments involve work of a confidential and complex nature requiring considerable discretion, judgment and attention to detail. You will have a broad range of responsibilities requiring coordination with internal work groups, senior executives, and external vendors. In addition to administrative office support, responsibilities include creating/revising presentation material, and serving in a key support role for strategic meetings.

A day in the life of a Sr. Executive Assistant:

• Provide high-level administrative support to the Chief Information Officer, including complex calendar management, high volume email management, constant meeting coordination, domestic and international travel booking, all while adhering to the utmost level of confidentiality.
• Serve as first point of contact for the CIO’s office with internal and external constituencies and maintain strong coordination and communication among department sub-teams.
• Prioritize conflicting requests independently and proactively handle matters.
• Work collaboratively and effectively with the SVP’s under the CIO and their respective teams.
• Collate topic requests, curate agendas, and facilitate the weekly meetings for the IT Leadership team to ensure effective use of time.
• Communicate with in-house administrative assistants locally and internationally to coordinate meetings in all time zones.
• Coordination of events including Quarterly Strategy Sessions, offsite Manager’s Meetings, All Hands Meetings, catered/cafeteria supplied lunches, new hires welcome gatherings, etc.
• Manage expenses for CIO, including reimbursements, receipt management and collection using Concur.
• Screen and respond to incoming requests (visitors, telephone, emails, etc.), proactively organize executive’s daily/weekly schedule and actively monitor for conflicts and adjust as needed.
• Ensure the office is a workable space by managing organization and archival of files, reports, etc.
• Contribute to preparation of routine & ad-hoc operations documents, reports, and business review materials, using proficiency and creativity with Excel, PowerPoint and Word.
• Collaborate effectively with Sr. Management Team through their respective assistants and their staff across all business units and global locations to optimize efficiency.
• Interpret company and internal administrative policies and procedures and implement process improvements as needed.
• Place orders for office supplies as needed.

What you'll bring:

• Associate's Degree/Certificate in Administrative Support, Computers or Business required. Bachelor’s Degree preferred.
• 5-7 years of experience supporting C-level, global executives in a multi-site business environment.
• Proficiency in preparing executive level presentations using PowerPoint to include importing files from other software platforms such as Excel and Word.
• Demonstrated organization and project planning skills.
• Proven ability to multi-task, and exercise good judgment in establishing and reacting confidentially and independently to shifting priorities.
• Extensive knowledge and proven fluency in MS Office applications (Office, Word, PowerPoint, Web-based applications).
• Intermediate to Advanced skills in Excel; basic proficiency in database management applications (Access, SAP).

Hasbro’s world-class brands and talented people are our greatest assets. One of the ways we invest in you is through a competitive and contemporary benefits package. Your particular benefits package will depend on your position, location, local legal requirements and years with the company. Here’s a look at what your benefits package may include: Medical, Dental & Vision Insurance, Half-day Fridays year round, Paid Vacation Time & Holidays, Generous 401(k) match, Paid Parental Leave, Team Hasbro Volunteer Program, Employee Giving & Matching Gifts Programs, Tuition Reimbursement, Toy Discounts and more!

Hasbro is committed to equality of opportunity in all aspects of employment. We are committed to making all employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, or any other legally protected status.

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