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Executive Assistant - job 1 of 2

DLA Piper is an equal-opportunity employer. All applicants will be treated without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, military or veteran status, gender identity, or any other factor protected by law. Job applicant poster viewing center.

DLA Piper LLP (US) is a leading global business law firm. We are committed to attracting, developing, and retaining the best people across our practice and business service groups. We are looking for collaborative, results-oriented people who enjoy working in a fast-paced environment and have exceptional problem-solving skills.

If you are a highly talented Executive Assistant, we want to hear from you!

This position is located in our Short Hills office and offers a Hybrid work environment.

The Legal Support Services department provides lawyers with a high level of practice group support and is involved in the day-to-day management of clients and matters.

Minimum Requirements:

High school diploma
5 years’ experience providing exceptional administrative support to senior leaders or C-suite executives
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint.)
Highly efficient, organized professional
Excellent communication and time management skills
Proven ability to meet deadlines
Commitment to excellence and performing duties at the highest level possible on a consistent basis
Ability to function well in a high-paced environment
Use of discretion, confidentiality, and good judgment to handle C-Level matters

Preferred Requirements:

Bachelor’s degree in Business, Finance or a related field
Experience supporting C- Level suite executives/Practice Group Leaders

What will your day look like?
As an Executive Assistant, you will perform the duties and responsibilities of a Legal Practice Specialist for an assigned group of lawyers. You will manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the firm. You will accurately maintain a daily calendar of meetings and events and communicate with teams across the firm to plan meeting details. You will prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents and distribute reports on a regular basis. You will arrange travel and accommodations for executives and prepare expense reports.

You will handle extensive direct interaction with clients and outside business contacts and handle oversight of client billing matters. You will screen incoming telephone calls, take and deliver accurate messages, and respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff. You will also draft and prepare correspondence for internal announcements, meetings, retreats, etc. and prepare and manage presentation material, decks and handouts. You will organize complex calendars and schedules and resolve any scheduling issues.

To learn more about DLA Piper, please visit our website.

We offer exceptional career opportunities in an environment that is challenging, rewarding, and, we believe, truly different from our competitors. Our employees enjoy a competitive benefits package and a dynamic and diverse environment in which they can build long and fruitful careers and reap the rewards of their success.

Agency applications will not be considered.

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