Executive Assistant, ARTC

• Provide administrative support for the office
• Provide general/administrative support during center events/visits.
• Calendar scheduling for assigned Directors
• Assist in Directors for internal training/claim/leave submission?etc
• Recep covering
• Raise purchase requisition
• Organise and schedule meetings in organized and coordinated manner
• Take meeting minutes and follow up on the action items
• Facilitate in arranging in the management oversea trip plan
• Maintain a systematic filing system
• Update and maintain the office policies and procedures
• Track, maintain and order office supplies inventory
• Maintain distribution/contact lists
• Provide general support to visitors when needed
• Handle requests and queries from management
• Drive Continuous Improvement for the administrative and secretarial Support Organisation
• Other adhoc duties assigned by Management/Reporting Officer

Job requirements

• Diploma, those without a diploma but has relevant experience will be consider as well
• Diploma with relevant minimum 3 years of experience will be consider for senior role
• Relevant experience in administration work is a plus
• Able to breakdown the assigned work into deliverable tasks and provide realistic timeline for their completion
• Demonstrated excellent written and verbal communication skills
• A team player with excellent interpersonal skills
• Adept at negotiation coupled with sound analytical skills
• Proficient in Microsoft Excel and Power Point
• Some knowledge of SAP is a plus
• Willing to be scheduled to work off shift hours in support of visits/events occasionally

The above eligibility criteria are not exhaustive. A*STAR may include additional selection criteria based on its prevailing recruitment policies. These policies may be amended from time to time without notice. We regret that only shortlisted candidates will be notified.
Type of Employment : Full-Time
Minimum Experience : 3 Years
Work Location : 3 Cleantech Loop