Job details

Executive Assistant

Executive Assistant to the CEO, and Chief Customer Officer & President

Seattle, WA (FT in-office required)

About the Company

Qumulo is the leading file data platform, providing unrivaled freedom, control, and real-time visibility for file data at petabyte scale. Fortune 500 companies, major film studios, and the largest research facilities in the world trust Qumulo to help them innovate with their mission-critical digital files. The Qumulo experience makes file data management simple with continuous new features and a single, easy to use solution in a customer's data center or in the public cloud.

Qumulo has a collaborative culture with a strong focus on delivering value to our customers. We are looking for people with a diverse set of experiences to help us fulfill our vision.

In this position, the ideal candidate will provide high-level administrative support to the CEO and Chief Customer Officer & President. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

About the team:

Our Admin team works wonders behind the scenes to keep Qumulo teams around the world running smoothly. We support each other to ensure that leaders across the company are effective, and we help teams thrive by prioritizing and anticipating needs even before they arise. We thrive under pressure and create order from chaos.

At Qumulo we are building an open and collaborative culture where people can do their best work with customers as our magnetic field. We act as owners, we share by default, we are data driven and experimental and as an inclusive workplace, we welcome and celebrate multiple points of view. As part of our culture we believe diversity drives innovation.

Responsibilities:

Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization
Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company
Maintain executive calendars organized 30-60 days in advance
Prepare Word, Excel, PowerPoint presentations (and the Google Suite equivalents), agendas, reports, special projects and other documents in support of objectives for the organization
Arrange travel and accommodations for executives. Prepare expense reports
Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff
Excellent communication and time management skills; proven ability to meet deadlines
Ability to function well in a high-paced environment; performs additional duties as assigned by executives
Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
Manage each Executive's contacts
In collaboration with our Marketing team, plan and execute large and small on-site and off-site meetings, dinners, and events in different cities and countries, including President's Club, Qonnect (annual in-person global all-hands event) and monthly live/virtual all-hands meetings
Be responsive to emails/texts/phone calls, with contact outside normal business hours
Welcome the Executive's guests by greeting them, in person or on the phone; answering or directing inquiries
Use discretion, confidentiality, and good judgment to handle C-Level matters
Represent the company and the Executive in a positive light through great follow-through skills and sound judgment
Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance
Organize complex calendars and schedules; resolving any scheduling issues
Serve as a face of Qumulo on behalf of our executives and their direct teams
Develop and/or maintain strong relationships with internal stakeholders and external contacts; foster strong partnerships with other Executive Assistants
Communicate and coordinate with Qumulo Board Members and internal/external EAs
Coordinate Board Meetings and Executive meetings
Flag cross functional department conflicts

Required Qualifications

Bachelor's degree preferred
5+ years of related experience required in working in an Executive Assistant role supporting C-Level executives, preferable in a technology start-up and/or experience in a hyper-growth organization preferred
Advanced Proficiency in calendar scheduling, Google Suite, MS Office (Outlook, Word, Excel, and PowerPoint) and conferencing technology
Ability to communicate effectively and professionally
Excellent writing, editing, grammatical, organizational, and research skills
Flexible hours as dictated by the needs of business for projects and meetings
Strong, results-driven work ethic
Ability to travel and work over multiple time zones and accommodate participants schedules
High level of emotional intelligence and interpersonal savvy; maintains composure and calm under pressure
Resourceful, innovative, and proactive, thinks independently and doesn't need much supervision or direction
Natural decision-maker, with an ability to think under pressure and display good judgment

Skills and Abilities

Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed
Commitment to excellence - perform duties at the highest level possible on a consistent basis
Excellent communicator - able to interact with people of all levels and cultures in a confident, professional manner
Demonstrate discretion, ability and temperament to work with sensitive information
Team player - have team-oriented experience and approach
Service focus - dedicated to meeting the expectations of the CEO and Chief Customer Officer & President and other senior executives by maintaining effective relationships
Ability to think outside of the box with a sense of urgency
Ability to move quickly and make on-the-spot decisions without sacrificing attention to detail
Track record of consistently going above and beyond
Ability to maintain composure and sense of humor in high-pressure situations
Excellent organizational, management, time-management, problem-solving and follow-through skills
Ability to remain energetic and positive in a fast paced environment
Independently schedule appointments and meetings based on business priorities; prepare and distribute materials to meeting participants as required; revise meetings and appointments as needed to avoid scheduling conflicts
Ability to quickly learn new tools and technologies; Interest and experience in using technology to improve work efficiency
Expectation of complete confidentiality on all business matters
Confident and can respectfully say no/challenge an executive decision and flag consequences of said decisions

The annual pay range for the role is USD $90,000 - $125,000. Individual pay depends on various factors, such as role level, relevant experience and skills, and location. Pay ranges are reviewed and typically updated each year. Offers are made within the pay range applicable at the time. U.S. based employees have access to healthcare benefits, short-term and long-term disability coverage, basic life insurance, wellbeing benefits, flexible time off, and paid holidays, among others.

Qumulo is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, gender, religion, sex, sexual orientation, age, disability, military status, or national origin or any other characteristic protected under federal, state, or applicable local law.

Please note that employment at Qumulo is contingent upon completion of a satisfactory background check.

For more information on our Applicant and Employee Privacy Notice please click on the link below: