Executive Assistant for CEO & Chief of Staff

As one of the world's leading asset managers, Invesco is dedicated to helping investors worldwide achieve their financial objectives. By delivering the combined power of our distinctive investment management capabilities, we provide a wide range of investment strategies and vehicles to our clients around the world.
If you're looking for challenging work, smart colleagues, and a global employer with a social conscience, come explore your potential at Invesco. Make a difference every day!
Job Description

You will be responsible for:
Day-to-day global operations on behalf of the Office of the CEO, which will include but not limited to scheduling, booking travel, office logistics, supporting the "operating rhythm" of the firm, and contributing to company culture initiatives
Serve as the face of the firm with external stakeholders, including C-suite Executives
Be a leader amongst global peers in aligning Executives
Act as the point of contact among global stakeholders (executives, employees, clients, and other external partners and stakeholders)
Manage the corporate jet
Act as a gatekeeper amongst the C-Suite and board
Manage the schedule strategically to create optimal flow
Coordinate meeting times with attendees, including on-site or off-site logistics, as needed
Create meeting invitations in the calendar that include all relevant information, i.e., attendees, Microsoft Teams link, address, room, agenda, prep materials
Create daily meeting prep docs for Executives
Adjust calendar based on continuous feedback from Executives
Track meeting attendees via calendar invites
Plan leadership team off-sites, team-building events, and quarterly meetings
Rack daily expenses and prepare weekly, monthly, or quarterly reports
Creating comprehensive travel itineraries for Executives
Keep Executives on schedule
Act as a liaison between Executives and onsite staff as required
Keep track of and process vendor invoices
Manage information flow in a timely and accurate manner

The experience you bring:
Candidates must be professional, articulate, discrete, personable, flexible, and have excellent communication skills
Each day will bring a different set of experiences; candidates must be able to adapt quickly
15+ years of experience of assistant support, both as an Executive and Personal Assistant
You are reliable, consistent, direct, and experienced in building trust with stakeholders
Exceptional written and verbal communication
Proven ability to handle confidential information with discretion
You are highly organized and thoughtful with strong customer service skills
Proactive in anticipating, addressing, and resolving potential challenges
You have an ability to problem solve in a fast-paced environment
Eager to make an impact and thrive in a dynamic, hyper-growth environment
High proficiency with Microsoft suite products
Experience working across multiple cultures and global constituents
Full Time / Part Time
Full time
Worker Type
Employee
Job Exempt (Yes / No)
No
Workplace Model
At Invesco, our workplace model supports our culture and meets the needs of our clients while providing flexibility our employees value. As a full-time employee, compliance with the workplace policy means working with your direct manager to create a schedule where you will work in your designated office at least three days a week, with two days working outside an Invesco office.
What's in it for you?
Our people are at the ver y core of our success. Invesco employees get more out of life through our comprehensive compensation and benefit offerings including:

Flexible time off and opportunities for a flexible work schedule
401(K) matching of 100% up to the first 6% with additional supplemental contribution
Health & wellbeing benefits
Parental Leave benefits
Employee stock purchase plan
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. The job holder may be required to perform other duties as deemed appropriate by their manager from time to time.
Invesco's culture of inclusivity and its commitment to diversity in the workplace are demonstrated through our people practices. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender, gender identity, sexual orientation, marital status, national origin, citizenship status, disability, age, or veteran status. Our equal opportunity employment efforts comply with all applicable U.S. state and federal laws governing non-discrimination in employment.