Executive Assistant to the CEO

At Qualia, we've built a new class of real estate technology that simplifies home buying and selling into an easy, understandable, and secure process. Our products bring together users from across the real estate ecosystem—homebuyers and sellers, lenders, title and escrow agents, and real estate agents—onto a single shared platform, providing greater clarity and transparency to real estate transactions. Today, millions of consumers use Qualia to close on homes every year.

WHAT YOU'LL WORK ON

As Qualia embarks on the next phase of growth, we are seeking an Executive Assistant to the CEO to help fuel our continued success. The Executive Assistant to the CEO will work closely with Qualia's top executive, supporting him in managing organizational priorities and executing on his vision for the company. The ideal candidate for this role has exceptional communication and interpersonal skills, outstanding work ethic, a strong ability to multitask, and a willingness to learn and develop within a growing organization.

RESPONSIBILITIES

• Managing the CEO's calendar, travel arrangements, expenses, and communications. This includes scheduling meetings, developing clear meeting agendas, and ensuring timely execution of action items to maximize the CEO's time and productivity.
• Representing the CEO via phone, email, and chat, engaging with internal and external stakeholders such as business partners, executives, and investors.
• Coordinating the CEO's personal schedule and assisting in personal matters.
• Organizing various company-wide and executive events, including all hands meetings, executive team offsites, speaker series, and more.
• Establishing and fostering cross-functional relationships within the organization and with key external stakeholders.
• Collaborating on special projects with various members of the executive team.

YOUR BACKGROUND THAT LIKELY MAKES YOU A MATCH

• Minimum of 5 years of administrative experience supporting CEOs or senior-level executives.
• Functions as a self-starter who can adapt to and thrive within a dynamic working environment.
• Cultivates a growth mindset, intellectual curiosity, and high emotional intelligence (EQ).
• Exhibits excellent professionalism, communication, and interpersonal skills.
• Possesses strong organizational abilities, attention to detail, and effective problem-solving capabilities.
• Demonstrates a high level of discretion and maintains confidentiality.
• Proficient in Microsoft Suite and Google Apps.
• Nice to have: Experience in a fast-paced startup environment.

WHY QUALIA

Qualia is made up of incredibly bright, mission-driven coworkers who are passionate about using technology to solve real world problems—and we're growing quickly. In order to continue building an engaging and dynamic organization, we're committed to giving everyone the support they need to do great work.

Our benefits package is designed to allow our team members to be their best selves, both in and out of the workplace. In addition to comprehensive health plans, a 401k program, and commuter benefits, we prioritize family and personal well-being through professional development, parental leave, and a flexible time off policy. Qualia offers a robust online onboarding program to train new hires, biweekly all hands meetings, daily meditation sessions, and a variety of internal virtual events to keep employees connected.

We believe diverse perspectives and backgrounds are critical to building great technology, and our goal is to cultivate an environment where people feel equally valued and respected. Qualia is proud to be an equal opportunity workplace, and we welcome applicants from all backgrounds regardless of race, color, ancestry, religion, gender identity or expression, sexual orientation, marital status, age, citizenship, socioeconomic status, disability, or veteran status.