Executive Assistant - VP Sales

Ciena is committed to our people-first philosophy. Our teams enjoy a culture focused on prioritizing a personalized and flexible work environment that empowers an individual’s passions, growth, wellbeing and belonging. We’re a technology company that leads with our humanity—driving our business priorities alongside meaningful social, community, and societal impact.

Looking for an opportunity to work with a global network in a company that is leading in the industry? Working in an international, fast–paced, high technology environment.

We’re looking for highly motivated and dedicated Executive Assistant who will provide executive level administrative support for the India based, VP Sales, to ensure the productive running of their office.

You will collaborate closely with other Senior Executives in an international organization, with both internal and external customers.

Responsibilities

• Exercising judgement and discretion with highly confidential calls, communications, data & information
• Coordinating complex travel both national and international
• Handling a lively executive diary with awareness and understanding of work/life balance & time zones.
• Coordinating internal & external executive level meetings/events and meets & greets visitors (customers, partners, suppliers etc.)
• Collaborating with other assistants to align internal meetings
• Proactively planning preparation time for critical meetings, preparing meeting agendas and research as the need arises
• Preparing expense reports
• Building presentation materials and carrying out analytical tasks in Excel
• Researching information and reports
• Prioritizing based on governance provided
• Ensuring deadlines for compliance submissions are met
• Providing ad-hoc support to other senior executives if required

Ideal Profile

• Extensive experience providing progressive executive level administrative support
• Outstanding written and verbal communication skills
• Demonstrates excellent judgment, discretion and sensitivity on confidential matters
• Composed in stressful situations
• Self-sufficient and self-motivated, demonstrating initiative and able to operate under minimal direction
• Dynamic and able to think quickly and clearly
• Ability to prioritise, detail orientated, flexible
• Business savvy
• Outstanding knowledge of MS Office and confirmed understanding of Zoom, Teams, Workday, and Oracle etc.
• Understands global cultural differences
• Great teammate, proactive in building and maintaining relationships
• Excellent listener, sense of humor
• Degree preferred
• Willing to travel if/when required (less than 10%)

About Ciena, Our People Promise & Employee benefits

Ciena is a networking systems, services and software company that besides being a Global leader in Optical Networking technology, is an evolved market player in IP/Packet technology and Software Automation domain (BluePlanet).

Being globally recognised as a Great Place To Work company, Ciena continues to build upon its legacy of providing an open, flexible and cohesive work environment.

Our people promise

Our success is Rooted in People, as together, we Make a Difference, Are Empowered and Feel Included to create a culture of belonging, vibrancy and happiness.

Ciena is rooted in people, from the individuals who work here, to customers, partners, suppliers and the communities we live and work in - everyone!

We get that our everyday interactions shape who and what we are. So, whilst we build technology, we also build relationships!

Benefits

At Ciena, we value the commitment, skill, and dedication of all our employees. We know how much work goes into making the company a success. We strive to provide our employees with competitive benefits. Ciena is concerned with the overall health and well-being of employees and will continue to offer benefits that meet your needs

At Ciena, we are committed to building and fostering an environment in which our employees feel respected, valued, and heard. Ciena values the diversity of its workforce and respects its employees as individuals. We do not tolerate any form of discrimination.

If contacted in relation to a job opportunity, please advise Ciena of any accommodation measures you may require.