Company Secretary (Corporate Paralegal)

As a Company Secretary (Corporate Paralegal) at Factor, your primary responsibilities will include managing the day-to-day operations of global subsidiaries. You'll maintain corporate records, ensure regulatory compliance, and oversee the running of Board and Committee meetings. Additionally, you'll prepare essential documents such as meeting minutes and formation papers, while also providing direct support to clients’ senior management.

To become a Company Secretary (Corporate Paralegal) at Factor, a college degree is required, along with an ICSA Qualification or an MSc in Management & Corporate. You’ll also need a minimum of 5 years of experience in a similar role within the investment management sector, as well as a strong understanding of applicable laws and regulations governing funds.

Factor is committed to fostering a culture of growth and support. As a Company Secretary (Corporate Paralegal), you'll have ample opportunities to develop both professionally and personally, including access to advanced training programs, mentorship from seasoned professionals, and the chance to work on challenging projects that bolster your skills while making a significant impact on global clients.

The anticipated salary range for a Company Secretary (Corporate Paralegal) at Factor is between $78,000 and $125,000 per year, depending on qualifications and experience. Alongside a competitive salary, Factor provides various benefits, including comprehensive healthcare coverage and opportunities for performance-related bonuses that enhance the total compensation package.

Success as a Company Secretary (Corporate Paralegal) at Factor requires excellent organizational and communication skills, a keen understanding of complex organizational structures, and the ability to handle multiple tasks efficiently in a fast-paced environment. A strong eye for detail and experience with the US regulatory environment will also be crucial to excel in this role.

In my previous roles, I have systematically maintained corporate records by implementing a structured filing system that ensured accuracy and easy retrieval. I believe it's important to stay updated with both local and international corporate regulations to ensure compliance and avoid legal issues.

I prioritize compliance by regularly monitoring statutory and regulatory changes, assessing their impact on our entities, and updating internal processes accordingly. Engaging with legal teams and attending relevant training sessions keeps my knowledge sharp on compliance matters.

To manage Board and Committee meetings effectively, I prepare detailed agendas, circulate relevant documents in advance, and ensure everyone is informed of their responsibilities. I follow up on action items post-meeting to maintain momentum and accountability.

I maintain effective communication with senior management by scheduling regular check-ins and providing concise updates on matters related to corporate governance and compliance. My aim is to present information that is both timely and relevant to their decision-making process.

I have extensive experience drafting a variety of corporate governance documents, including meeting minutes, board resolutions, and compliance reports. I ensure these documents are clear, precise, and in line with applicable laws to support strong corporate governance.

In previous roles, I encountered a situation where significant regulatory changes occurred unexpectedly. I swiftly convened a meeting of all stakeholders to assess our compliance needs and worked collaboratively with our legal team to update our strategies. This proactive approach helped us avoid any compliance issues.

I prioritize tasks by assessing deadlines and the potential impact on our compliance obligations. I also make use of project management tools to keep everything organized and ensure I allocate sufficient time for each task without compromising quality.

I commonly use software such as Diligent Entities and Microsoft Office Suite, particularly Excel, to manage and analyze corporate records effectively. By leveraging technology, I can streamline processes and maintain up-to-date compliance documentation.

I stay updated on changes in laws and regulations by subscribing to industry newsletters, attending legal seminars, and participating in relevant professional associations. Continuous learning is crucial in our field to ensure informed compliance practices.

Attention to detail is paramount for a Company Secretary. Every document must be accurate and compliant with regulations, as even small mistakes can have significant legal implications. My commitment to meticulousness ensures our corporate governance framework remains strong.