Finance and Administration Associate (230633)

Finance and Administration Associate -Job Number: 230633

Organization: University Press

Job Location: Oklahoma-Norman

Schedule: Full-time

Work Schedule: 8-5, Monday-Friday

Salary Range: Commensurate with experience

Benefits Provided: Yes

Required Attachments: Resume, Cover Letter

***To apply for this job you MUST go to jobs.ou.edu and click on, "External Applicants." Next, look for the search field that allows you to enter a job number, enter, 230633, this will let you review the job and apply.***

Job Description:

The University of Oklahoma Press seeks a Finance and Administration Associate to join the premier publisher of academic, regional, and general interest books in the state of Oklahoma. We are looking for a hands-on, detail-oriented finance and administration professional with excellent organizational and problem-solving skills necessary to provide a variety of accounting, financial and administrative functions to support the activities of the Press. Reporting to the Director of Finance and Administration, this is an environment where flexibility and adaptation to change and teamwork is key. This is a full-time position with comprehensive benefits located at the OU Press building on the North Norman campus with a hybrid work model option available for experienced candidates.

Essential Duties:

Organizes, coordinates and performs clerical and administrative functions following established standards
Assumes day-to-day responsibility for organizing and coordinating specialized clerical functions
Answers questions, provides information and handles complaints for internal and external customers
Updates office procedures for a more efficient operation when necessary
Assists with preparation of budgets, controls delegated budgetary expenses and maintains budgetary records
Approves departmental expenditures within predetermined guidelines
Reviews billing from contractors and vendors, adjusts as needed
Establishes and maintains filing systems including confidential documents
Assists with design and selection of departmental computer programs
Selects, supervises, trains and evaluates performance of assigned staff
Prepares staff schedules and monitors and approves time worked
Coordinates departmental personnel and payroll issues
Plans and coordinates special projects
Schedules appointments and makes travel arrangements
Collects and disseminates information for internal and external customers
Assists in the month end close procedures i.e., journal entries, analysis, and account reconciliations. This includes the work in process to inventory process
Assists in the preparation of monthly financial statements, annual reports and ad hoc reports and analysis as needed
Maintain the account receivable function including, but not limited to: cash receipts, accounts receivable, billing and subsidies
Assists with our rights, permissions, licensing, and contract operations
Prepare data for industry reporting, including AUPresses Operating Statistics, quarterly sales reports, and biannual compensation survey and provide analysis of subsequent reports for the Press leadership team
Manages our incoming house copies of new books and distribute them as required. This includes management of our mint collection
Manages Royalty operation including, but not limited to: author & contract set up, royalty payment processing, contact archiving
Where applicable, identify areas to improve workflow and improve documentation. Assist management in implementing efficiencies and improvement measures
Monitor and track title subsidies, grant income, and subsidiary rights income
Perform special duties and projects as assigned

Job Requirements:

Required Education:

Bachelor's degree,
12 months of related experience

Equivalency Substitution:

Will accept 48 months experience in lieu of the bachelor's degree for a total of 60 months related experience.

Skills:

Basic math skills
Advanced computer skills with wide knowledge of business software
Proficient in Microsoft Office
Detail oriented for accuracy of data and information
Highly organized and able to handle multiple projects and deadlines

Advertised Physical Requirements:

Communicate effectively
Engage in repetitive motion
Standard office environment

Departmental Preferences:

Bachelor's degree in accounting or related field
12 plus months accounting experience working within book publishing
Familiarity working with the University of Oklahoma systems and operations, especially Compass
Creative and innovative thinking with a demonstrated ability to prioritize workload, multi-task, and coordinate efforts across functions
Excellent written and oral communication skills, strong interpersonal skills, and ability to work as part of a team and independently
Strong technical and analytical aptitude
Intermediate math skills

Special Instructions:

If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.

Diversity Statement:

The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.

Equal Employment Opportunity Statement:

The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Hiring contingent upon a Background Check?

Job Type: Full-time

Benefits: