Senior Payroll Specialist

About Fluence: Fluence Energy, Inc. (Nasdaq: FLNC) is a global market leader in energy storage products and services, and optimization software for renewables and storage. With a presence in over 47 markets globally, Fluence provides an ecosystem of offerings to drive the clean energy transition, including modular, scalable energy storage products, comprehensive service offerings, and the Fluence IQ Platform, which delivers AI-enabled SaaS products for managing and optimizing renewables and storage from any provider. Fluence is transforming the way we power our world by helping customers create more resilient and sustainable electric grids.

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OUR CULTURE AND VALUES

We are guided by our passion to transform the way we power our world. Achieving our goals requires creativity, diversity of ideas and backgrounds, and building trust to effect change and move with speed.

We are Leading

Fluence currently has thousands of MW of energy storage projects operated or awarded worldwide in addition to the thousands of MW of projects managed by our trading platform—and we are growing every day.

We are Responsible

Fluence is defined by its unwavering commitment to safety, quality, and integrity.

We are Agile

We achieve our goals and meet our customer’s needs by cultivating curiosity, adaptability, and self-reflection in our teams.

We are Fun

We value the diversity in thought and experience of our coworkers and customers. Through honest, forthcoming, and respectful communications we work to ensure that Fluence is an inclusive and welcoming environment for all. 

ABOUT THIS POSITION

Location: Hybrid in Arlington, VA office

We are currently seeking a diligent, and highly motivated Senior Payroll Specialist to join our Human resources team. Reporting to the Senior Payroll Manager, you will be responsible for assisting with full-cycle payroll processes for an increasing workforce while ensuring compliance with relevant regulations across multiple states.

We are currently seeking a diligent, and highly motivated Senior Payroll Specialist to join our Human resources team. Reporting to the Senior Payroll Manager, you will be responsible for assisting with full-cycle payroll processes for an increasing workforce while ensuring compliance with relevant regulations across multiple states.

Key Responsibilities:

Payroll Processing:

•Collect and verify timekeeping information for all employees.

•Calculate wages, overtime, and deductions based on company policies and applicable laws.

•Process weekly, bi-weekly, or monthly payroll cycles.

•Review and verify changes in payroll data such as job titles, salaries, and department transfers.

•Ensure payroll integrity through audit reports, data analysis and collaboration with other team members. 

•Timely and accurately prepare on-demand payments for terminations, retro-adjustments and other distributions determined to be necessary for immediate payment. 

•Provide Ad hawk responses to business partners queries.

•Coordinate payroll funding requests with Treasury.

•Process garnishment orders received and issue agency responses. 

Tax and Deduction Administration

•Calculate and withhold federal, state, and local taxes.

•Assist with registering states for payroll taxes.

•Process wage garnishments, child support orders, and other involuntary deductions.

•Ensure compliance with Federal, state, local, international tax and wage &hour laws, regulations or guidelines.

•Calculate and withhold taxes related to stock option exercises and RSU releases.

•Ensure compliance with tax regulations and reporting requirements.

•Assist with year-end W-2s processing.

Benefits Administration:

•Manage and administer employee benefits, such as health insurance, retirement plans, and flexible spending accounts.

•Calculate and process benefit deductions from employees' paychecks.

•Provide periodic audits to ensure compliance.

Record Maintenance:

•Maintain accurate payroll records and employee information.

•Prepare and distribute payroll reports to management.

Payroll Reconciliation:

•Reconcile payroll data to ensure accuracy and resolve any discrepancies.

•Prepare and process payroll journal entries along with a reconcile of the general ledger payroll transactions.

•Ensure proper mapping of earnings and deduction codes.

Compliance and Reporting:

•Stay updated on payroll laws, regulations, and best practices.

•Prepare and submit required payroll tax filings and reports, such as W-2s and 941s.

•Assist with internal and external audits related to payroll.

•Ensure compliance with stock plan documentation and regulatory requirements.

Employee relations:

•Respond to employee inquiries regarding payroll issues, discrepancies, and general questions.

•Provide excellent customer service to internal and external stakeholders.

• Bachelor’s degree preferred (CPP a plus)
• Requires a minimum of 6 years of experience processing multi-state payroll.
• At least 2 years of payroll tax experience
• Requires experience with ADP Workforce Now
• Excel expert – advanced skills including Pivot tables, X-Lookups and data Validation.
• Solid understanding of accounting fundamentals and payroll best practices
• Experience with company issued Stock plans preferred.
• Global Payroll experience preferred.
• Workday experience is a plus.
• Excellent attention to detail
• Deadline-focused and exhibits an analytical and problem-solving ability.
• Communicate effectively both verbally and in writing.
• Exceptional customer service and project management skills
• Ability to work in a fast-paced and high-volume environment and manage multiple and/or conflicting priorities.
• Open to ongoing change and demonstrate the ability to handle obstacles with diplomacy and tact.

At Fluence we are dedicated to building a diverse, inclusive, and authentic workplace; if you are excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply!

Unlimited PTO

Medical, Dental, Vision, Life and Pet Insurance

Generous 401K Match

Annual Bonus Incentive

#energy #sustainability #inclusionmatters

Follow Fluence on LinkedIn:  Fluence LinkedIn

Fluence Career Page: Fluence Careers

Fluence IS AN EQUAL OPPORTUNITY EMPLOYER and fully subscribes to the principles of Equal Employment Opportunity to ensure that all applicants and employees are considered for hire, promotion, and job status without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, marital or familial status.