Job details

Test Executive Assistant to CEO

FreedUp is a small startup from Austin, TX - you'll work directly with our founders, Aaron Hayslip and Scott Frazier. Feel free to reach out to us and say hi on LinkedIn! We are an “Executive Assistant Agency” that matches elite founders and executives to world-class EAs.

In this role, we are seeking a highly motivated and organized individual to join our team as an Executive Assistant. As an Executive Assistant at FreedUp, you will have the opportunity to work closely with our senior executives in a fast-paced and dynamic environment. Your role will involve providing essential administrative support to ensure the smooth functioning of our daily operations. This is a fantastic opportunity for a detail-oriented individual with exceptional organizational skills to make a significant impact and grow within a successful and innovative company.

Schedule:

Monday - Friday 8am-5pm CST

Pay Range:

$800-$1500 monthly based on experience

Duties and Responsibilities

Triage Executive's email inbox and respond to emails on the Executive's behalf
Manage complex calendars, including scheduling and coordinating meetings and appointments
Coordinate travel arrangements, including flights, accommodations, and transportation
Create and maintain a well-structured, easily searchable knowledge base using tools like Evernote or Notion.
Prepare, proofread, and edit presentations, reports, and other documents
Handle confidential and sensitive information with the utmost discretion and professionalism
Conduct research and gather information to assist in decision-making and problem-solving
Serve as a liaison between senior executives, employees, and external stakeholders
Capable of creating high quality Standard Operating Procedures (SOPs)

Qualifications:

Minimum of 2-3 years of experience as an Executive Assistant or in a similar administrative role
Bachelor's degree in Business Administration, Communications, or related field preferred
A proven track record of supporting executives in a virtual setting is required
C2 level proficiency in English, both written and spoken

Skills:

Excellent verbal and written communication skills
Advanced proficiency in Microsoft Office Suite, Gsuite, Notion, Airtable, and similar tools
Strong organizational and time-management abilities
Ability to multitask and prioritize tasks effectively
Ability to work independently and collaboratively in a team-oriented environment
Attention to detail and problem-solving skills
High level of professionalism and discretion

Technical Requirements:

Reliable high-speed internet connection with a minimum speed of 50 Mbps download and 10 Mbps upload.
A modern computer or laptop with a multi-core processor (Intel i5 or higher/equivalent).
Proficiency with remote communication tools such as Zoom, Microsoft Teams, Slack, or Google Meet.
A noise-canceling headset with a microphone for clear communication.

International experience
Opportunity to work remotely from anywhere
Supportive and collaborative team environment
Learning and development opportunities
Potential Performance Bonuses
PTO
HMO after 3 months

Average salary estimate

$13800 / YEARLY (est.)

min

max

$9600K

$18000K

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What You Should Know About Test Executive Assistant to CEO, FreedUp

At FreedUp, we're on the lookout for a dynamic Test Executive Assistant to our CEO, Aaron Hayslip and Scott Frazier. Imagine stepping into a role where you not only manage the day-to-day executive functions but also play a pivotal part in the workflow of an innovative startup right from Austin, TX. This isn't just any Executive Assistant position! You'll be at the forefront, facilitating communication between our founders and a myriad of stakeholders while maintaining crucial operational support. Your day-to-day activities will include managing complex calendars, coordinating travel logistics, and even curating a comprehensive knowledge base using tools like Evernote or Notion. We’re hunting for a detail-oriented individual with a passion for organization and a flair for multitasking. With a pay range of $800-$1500 monthly based on your experience, this unique opportunity allows you to influence our growing agency while gaining invaluable insights from industry leaders. Your contribution will shape the company's success and provide a platform for your personal growth within a supportive team. Come be a part of something great, where you can showcase your top-notch skills in a friendly, fast-paced environment. Don't hesitate to reach out on LinkedIn - we're excited to meet you!

Frequently Asked Questions (FAQs) for Test Executive Assistant to CEO Role at FreedUp

What responsibilities does the Test Executive Assistant to the CEO at FreedUp handle?

As a Test Executive Assistant to the CEO at FreedUp, your responsibilities include managing complex calendars, triaging email communications, arranging travel, and creating a well-structured knowledge base. You will be vital in facilitating effective communication between executives, employees, and external partners, ensuring smooth daily operations.