Job details

Executive Assistant

New York, NY

Location: NYC - Hybrid schedule

About Us

GeneDx (Nasdaq: WGS) delivers personalized and actionable health insights to inform diagnosis, direct treatment, and improve drug discovery. The company is uniquely positioned to accelerate the use of genomic and large-scale clinical information to enable precision medicine as the standard of care. GeneDx is at the forefront of transforming healthcare through its industry-leading exome and genome testing and interpretation services, fueled by the world’s largest, rare disease data sets. For more information, please visit www.genedx.com.

Our Culture

At GeneDx, we are dedicated to cultivating an environment where creativity and innovation thrive. We believe in the power of community and collaboration, where diverse perspectives are embraced, and every voice contributes to our shared success. Our team is a vibrant mix of professionals who challenge and support each other in equal measure, fostering growth both personally and professionally. When you join us, you're not just taking on a job—you're joining a movement. A movement that champions curiosity, embraces change, and believes in making an impact, one patient at a time. Cultural Principles we live by:

Be bold in our vision & brave in our execution.
Communicate directly, with empathy.
Do what we say we're going to do.
Be adaptable to change.
Operate with a bias for action.

JOB SUMMARY

We are seeking a highly organized and proactive Executive Assistant to support our C-Suite executives. This role requires exceptional multitasking abilities, strong communication skills, and a keen attention to detail. The ideal candidate will embody our cultural principles: adaptability, direct and empathetic communication, reliability, bold vision, brave execution, and a bias for action.

MAJOR DUTIES AND REPONSIBILITIES

Schedule Management: Coordinate and manage the complex schedules of three C-Suite executives, ensuring efficient time management and prioritization.
Travel Coordination: Arrange and manage travel itineraries, accommodations, and logistics.
Meeting Coordination: Organize and prepare for meetings, including agenda creation, minute-taking, and follow-up on action items. Ensure executives’ time is efficient and in accordance with their personal preference and business objectives.
Event Planning: Plan and execute company events, meetings, and conferences, ensuring all details are meticulously handled.
Communication: Serve as a liaison between executives, Board of Directors, and internal/external stakeholders, maintaining clear and empathetic communication.
Administrative Support: Handle various administrative tasks such as expense reporting, document preparation, data & processes management and follow-through.
Project Management: Assist in the planning and execution of special projects, ensuring timely and successful completion.
Confidentiality:Maintain the highest level of confidentiality and discretion in handling sensitive information.
Travel Requirements:Travel to various work locations, including Gaithersburg, MD & NYC (Satellite office) as needed.
Ad-Hoc Tasks:Perform ad-hoc tasks and special projects as required, such as candidate interviews or procurement follow-up.
Administrative Coverage:Provide coverage for administrative team as needed including key lead for Executive Assistant to CEO & CFO when they are out of the office.

SUPERVISORY RESPONSIBILITIES

EDUCATION/TECHNICAL REQUIREMENTS

Experience: Minimum of 5 years of experience as an Executive Assistant or in a similar role supporting senior executives.

EXPERIENCE

Experience: Minimum of 5 years of experience as an Executive Assistant or in a similar role supporting senior executives.
Exceptional organizational and time-management skills.
Strong written and verbal communication abilities.
Proficiency in Microsoft Office Suite and other relevant software.
Ability to adapt to changing priorities and work under pressure.
High level of professionalism and integrity.
Capability to maintain high intensity for extended periods of time.
Collaborative, solutions-driven, flexible, able to jump in when needed.
Excellent leadership, strategy, communication and presentation skills.
Operate with creativity, enthusiasm, and resilience.

PHYSICAL DEMANDS

This role requires extended periods of sitting while using a computer, involving frequent keyboarding and mouse usage.

WORK ENVIRONMENT

This position is performed in a home office setting. Employees are expected to create a quiet, organized workspace conducive to productivity. The role may involve virtual collaboration with team members through video conferencing and digital communication tools. Employees should ensure reliable internet connectivity and have access to necessary technology to perform their job effectively. Flexibility in work hours may be required to accommodate team meetings and project deadlines.

Acknowledgements

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

Pay Transparency, Budgeted Range

$80,000 - $85,000 USD

Science - Minded, Patient - Focused.

At GeneDx, we create, follow, and are informed by cutting-edge science. With over 20 years of expertise in diagnosing rare disorders and diseases, and pioneering work in the identification of new disease-causing genes, our commitment to genetic disease detection, discovery, and diagnosis is based on sound science and is focused on enhancing patient care.

Experts in what matters most.

With hundreds of genetic counselors, MD/PhD scientists, and clinical and molecular genomics specialists on staff, we are the industry’s genetic testing experts and proud of it. We share the same goal as healthcare providers, patients, and families: to provide clear, accurate, and meaningful answers we all can trust.

SEQUENCING HAS THE POWER TO SOLVE DIAGNOSTIC CHALLENGES.

From sequencing to reporting and beyond, our technical and clinical experts are providing guidance every step of the way:

TECHNICAL EXPERTISE

High-quality testing: Our laboratory is CLIA certified and CAP accredited and most of our tests are also New York State approved.
Advanced detection: By interrogating genes for complex variants, we can identify the underlying causes of conditions that may otherwise be missed.

CLINICAL EXPERTISE

Thorough analysis: We classify variants according to our custom adaptation of the most recent guidelines. We then leverage our rich internal database for additional interpretation evidence.
Customized care: Our experts review all test results and write reports in a clear, concise, and personalized way. We also include information for research studies in specific clinical situations.
Impactful discovery: Our researchers continue working to find answers even after testing is complete. Through both internal research efforts and global collaborations, we have identified and published hundreds of new disease-gene relationships and developed novel tools for genomic data analysis. These efforts ultimately deliver more diagnostic findings to individuals.

Learn more About Us here.

Benefits include: