Job details

Studio Coordinator - Administrative Assistant

Your Role

Do you enjoy a fast paced, creative environment surrounded by bright and driven colleagues? Do you approach every challenge with a can-do spirit? Use your passion for service and attention to detail to help the Gensler team bring designs to life. As a Studio Coordinator, you will provide administrative support to a team of industry-leading designers and architects. You're at the heart of your studio’s activities and the soul that keeps your studio moving forward. Studio Coordinators act as an ambassador for their studio and a liaison between their directors/principals and many others.

What You Will Do

Support Studio Directors and Principals with all administrative needs, including scheduling of meetings, answering phones, travel arrangements, expense reports, correspondence, etc.
Assist Studio Director with operational aspects of running the studio including but not limited to organizing studio meetings, staffing, financial tracking, timecard collection, PTO tracking, proposal/presentation preparation
Tracking calendars, budgets, and expenses
Assist in filling in forms and collating documents required for project proposals
Assist in assembling and coordinating documents for AIA contracts for owner, consultant, and letter agreements, as well as client meetings, and project correspondence
Promote office culture by planning studio retreats, outings, and celebrations
Manage daily communications with internal and external parties
Serve as back-up for reception occasionally and other Studio Coordinators
Daily operations including creating and editing presentations, meetings and events setup and cleanup, timesheet management, and other administrative duties as required

Your Qualifications

Minimum 5 years of experience in professional administrative position supporting senior leadership
A/E/C experience is a plus
Must show ability to problem solve, both individually and as part of a project team
High level of proficiency with Microsoft Office (including SharePoint)
Adobe Suite/In Design experience a huge plus
Excellent communicator
Ability to interact professionally with all levels of the firm, clients, and subcontractors
Ability to prioritize business responsibilities
Positive attitude, willingness to “go the extra mile”
Ability to work independently with minimal guidance
Must be available for overtime on an as-needed basis

*This is not a remote position. The successful candidate is expected to be in the Dallas office.*

Life at Gensler

Gensler is committed to

Diversity, Equity and Inclusion

. Through our Five Strategies to Fight Racism, we continue to create a just and equitable future for our colleagues and our communities with our clients. We are a solid voice for social change as we impact people’s lives and fight racism. At Gensler, we celebrate diversity and are committed to creating an inclusive workplace environment.

As a people-first organization, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

#LI-AGT

Gensler Glassdoor Company Review

3.9

Gensler DE&I Review

No rating

CEO of Gensler

Andy Cohen and Diane Hoskins

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By Gensler

We are guided by our mission to create a better world through the power of design, and the source of our strength is our people. By leveraging our diversity of ideas, our research and innovation, our shared values, and our One-Firm Firm culture, w...

37 jobs

FUNDING

Private

INDUSTRY

Architectural & Engineering Services

TEAM SIZE

5001-10000

LOCATION

Hybrid, based in San Francisco, CA

DATE POSTED

January 9, 2024