HR Assistant

We are seeking a Human Resources Assistant to join our team! This is a newly created role that will operate across several core HR functional areas including generalist, talent and development and HRIS as well as provide generalist support for the human resources team.

Our HR Assistant will be a key contributor in the transformation of our team as we strive to provide best in class human resources partnership to the business. You will help facilitate key employee life-cycle and operational activities in partnership with the HRBP team. In all that we do, it is our goal to embed our values of inclusivity; respect; trust; sustainability and impact into the fabric of everything we do.

Our mission at Macmillan is to create and sustain a culture of inclusion and belonging that inspires people to do their best work and grow personally and professionally. Our organization is working to increase diversity in the content we produce, the authors we work with, and the talent we acquire, retain and develop.

What you'll do:

Executive Support:

• Assist EVP, People & Culture with management of calendar, expenses & administrative support as needed
• HR departmental invoices/coding via xFlow
• Answer phone calls from the HR phone line (will need to provide phone)
• Answer emails in HR inbox and route them where appropriate
• Mail (will need to provide with printer/necessary equipment)

General Employee HR Support:

• Scanning and organization of Therefore/maintenance of employee files (auditing of files)
• UTM weekly emails & UTM compliance/follow up with employees and managers
• Assisting HRIS with UTM inquiries
• Manual timesheets and OT PAFs
• UKG auditing and updates (job title reasons, termination reasons, addresses, taxes, salary questions, etc.)
• Job code/creation (UKG administrative support)
• HRIS Responsibilities - UTM (UKG Pro Time Management) Administration: provide overall UTM administration including auditing, communication, processing, documentation, and policy updates.
• Tuition Reimbursement for trade and shared services (administration and payment processing)
• Employment verifications
• Intern program support (pulling resumes, scheduling interviews)
• Unemployment
• Generating Delphi report for Facilities
• Baby gifts
• Project pay (full cycle)
• Project pay manual timesheets
• Voluntary termination process (term notices, exit info in UKG, exit packets, DocuSign, off payroll PAFs, email/drive delegation, coordination with IT, etc.)
• Anniversary program
• Special projects as needed and HRBP support

This is an entry level role with office experience being a plus!

The salary for this position is $47,500.

Macmillan Publishers is a global trade book publishing company with prominent imprints around the world. Macmillan publishes a broad range of award-winning books for children and adults in all categories and formats.

U.S. publishers include Celadon Books, Farrar, Straus and Giroux, Flatiron Books, Henry Holt & Company, Macmillan Audio, Macmillan Children’s Publishing Group, The St. Martin's Publishing Group, and Tor Publishing Group. In the UK, Australia, India, and South Africa, Macmillan publishes under the Pan Macmillan name. The German company, Holtzbrinck Deutsche Buchverlage, includes among its imprints S. Fischer, Kiepenheuer & Witsch, Rowohlt, and Droemer Knaur.

Macmillan Publishers is a division of the Holtzbrinck Publishing Group, a large family-owned media company headquartered in Stuttgart, Germany.

We are an Equal Opportunity Employer. We are actively seeking job applicants who reflect a broad representation of differences, including race, ethnicity, religion, sex, sexual orientation, gender identity/expression, physical ability, neurodiversity, age, family status, economic background and status, geographical background and status, and perspective. We believe that the best companies reflect the incredible diversity in viewpoints, backgrounds, and identities of the world in their staffs, and are committed to inclusive hiring across departments and levels. The successful candidate for this position will be an employee of Macmillan Publishing Group, LLC.