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Logistics Specialist

Job SummaryAt IFF, we make joy through science, creativity and heart. As the global leader in flavors, fragrances, food ingredients, health and biosciences, we deliver groundbreaking, sustainable innovations that elevate everyday products—advancing wellness, delighting the senses and enhancing the human experience.We are looking for a logistics Specialist to join our Wilmington team.The Logistics Specialist is responsible for the full coordination of US shipments moving via all modes of transport(Land, Air, Ocean, etc.) and work directly with N&B IFF Third Party Logistics Providers, Freight Forwarders and Import Brokers to ensure all orders are moved in an accurately, timely and cost-efficient manner.Must meet IFF compliance guidelines, US Export/Import regulations, customer and stock demand requirements. This position may also support logistics projects with a focus on process improvements..Responsibilities/Description• Liaise between Procurement and logistics to make sure we have competitive rates and defined service levels available for all our needed shipping modes and destinations.• Coordinate with Procurement and vendors to optimize transport.• Collaborate with all traffic people at the assigned shipping points in the region.• Maintain transportation rates and fuel surcharge within SAP system.• Maintain routes and route determinations in SAP.• Auditing import process at RDC (Regional Distribution Center).• Review/audit RDC invoices.• Mitigate on freight forwarder and warehousing invoices with accounts payableand trax.• Interface with all functional groups of Global Supply Chain Planning, Customer Relations, Transportation, Warehousing, and Sales.• Participate on the logistics regional team, where needed.• Assist with analysis and provide trend indications and recommendations of monthly performance reports: on time delivery, perfect order, inventory accuracy and orders shipped complete.• Provide support as required for Logistics and other functions.• Support maintenance of functional and related work instructions and procedures.• Assist in maintaining Global Warehouse Manuals and support ISO Certification.• Backup to functional groups as required.• Accountable for the inbound and outbound performance of the 3PL’s and has the oversight of the open order management process.• Manage inventory which includes ensuring internal SAP and 3PL warehouse WMS match and are reconciled by performing cycle counts and physical inventories.• Responsible for investigation and timely resolution of complaints.• Orchestrate monthly KPI process with the 3PL warehouse and internal logistics team.Requirements• Bachelor’s degree in Business Administration or International Trade• +1 years' experience in Logistics related work emphasis on Transportation, warehousing, inventory management systems, dangerous goods handling• Excellent knowledge of MS Office tools and automated systems• Fluent business English communication skill• Fluent local language communication skills• Travel 20%Training / Certifications• SAP basic training on functional areas of expertise• ERP systems trainingWe are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more

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What You Should Know About Logistics Specialist, IFF

Are you ready to be a part of something extraordinary? Join our team at IFF as a Logistics Specialist in New Century, KS, where we turn joy into science and creativity! As the global leader in flavors, fragrances, food ingredients, and health solutions, IFF is dedicated to delivering innovative and sustainable approaches that elevate everyday products. In this role, you'll take the reins of US shipments, coordinating across all transport modes including land, air, and ocean. Working closely with Third Party Logistics Providers, Freight Forwarders, and Import Brokers, your goal is to ensure that all orders move seamlessly and are handled with precision. You'll not only drive compliance with international regulations and internal guidelines, but also foster collaboration between procurement and logistics to optimize transportation costs and services. Your insights into performance reporting will contribute to our continuous improvement, guiding our operations toward enhanced delivery, accuracy, and efficiency. This position is foundational in maintaining our reputation for excellence in the supply chain. Here at IFF, every team member has a unique mosaic of talents, and we celebrate that diversity as it drives our success. Medical, dental, and retirement benefits come standard in joining our dynamic team. Your journey towards a rewarding and fulfilling career awaits – let's embark on it together at IFF!

Frequently Asked Questions (FAQs) for Logistics Specialist Role at IFF
What are the responsibilities of a Logistics Specialist at IFF?

The Logistics Specialist at IFF is tasked with coordinating US shipments using various modes of transport, ensuring compliance with regulations, and optimizing transport costs. This role involves liaising between procurement and logistics, maintaining transportation rates in SAP, and auditing invoices to mitigate discrepancies. Overall, the Logistics Specialist is essential in maintaining inventory, analyzing performance metrics, and supporting a seamless supply chain process.

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What qualifications are needed for a Logistics Specialist at IFF?

For the Logistics Specialist role at IFF, candidates should have a Bachelor's degree in Business Administration or International Trade. Additionally, a minimum of 1 year of logistics experience with a focus on transportation, warehousing, and inventory management is preferred. Proficiency in MS Office and automated systems, as well as strong communication skills in business English and the local language, are essential for success in this position.

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How does a Logistics Specialist contribute to process improvements at IFF?

A Logistics Specialist at IFF plays a critical role in driving process improvements by analyzing logistics performance data, identifying trends, and suggesting innovative solutions to enhance on-time delivery and inventory accuracy. By collaborating with various functional teams and actively participating in logistics regional teams, the Specialist contributes to refining operations and promoting efficient practices throughout the supply chain.

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What training is provided for new Logistics Specialists at IFF?

New Logistics Specialists at IFF receive comprehensive training, including SAP basic training tailored to their functional areas of expertise. Additionally, training on ERP systems is provided to ensure they are well-equipped to manage logistics operations effectively. Continuous learning opportunities are encouraged, helping team members grow their skills in a supportive environment.

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What is the work environment like for a Logistics Specialist at IFF?

At IFF, the work environment for a Logistics Specialist is dynamic and inclusive, emphasizing collaboration and creativity. Employees are encouraged to bring their authentic selves to work, contributing to a diverse team where unique perspectives are valued. The company provides extensive resources and support to foster professional growth and ensure a fulfilling work experience.

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Common Interview Questions for Logistics Specialist
Can you describe your experience with managing supply chain logistics?

When answering this question, provide specific examples from your past work where you successfully coordinated shipments or optimized logistics processes. Highlight your familiarity with different transport modes and any experiences with compliance and regulation management.

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How do you handle discrepancies in shipment invoices?

In your response, detail your methodical approach to reviewing invoices against logistics agreements. Discuss how you communicate with stakeholders to resolve discrepancies, emphasizing your analytical skills and attention to detail.

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What strategies do you use to optimize transportation costs?

Discuss any past strategies you have employed, such as negotiating rates with suppliers, using data analysis to identify cost-saving opportunities, and collaborating with procurement and logistics teams to enhance service levels.

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Describe a time you faced a significant challenge in logistics management. How did you overcome it?

Use this opportunity to share a specific case where you encountered hurdles, assess your problem-solving tactics, and showcase your ability to effectively manage logistics under pressure while ensuring adherence to deadlines and compliance.

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How proficient are you with SAP and other logistics management systems?

Be honest about your experience. If you have hands-on experience, mention the specific tasks you accomplished. If not, express your readiness to learn new systems, highlighting any previous software experience that demonstrates your adaptability.

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How do you ensure compliance with US export/import regulations?

Discuss your understanding of relevant regulations, emphasizing any training or experience you have in compliance management. Mention your proactive approach, such as staying updated on changes and collaborating with legal or compliance teams.

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What role do you think communication plays in logistics management?

Here, you can stress the importance of clear communication in ensuring smooth operations. Mention ways you have effectively communicated across teams, stakeholders, and vendors to prevent misunderstandings and enhance collaboration.

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Can you discuss your experience with data analysis in logistics?

Explain your approach to collecting and analyzing logistics data, such as tracking shipment performance or inventory levels. Illustrate how you have used insights gained from analysis to support decision-making and drive operational improvements.

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How do you stay organized when managing multiple shipments or projects?

Share your organizational techniques, such as prioritizing tasks, utilizing project management tools, or creating checklists. Providing real examples will strengthen your answer and demonstrate your ability to handle complexity.

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What are your long-term career goals in logistics?

Reflect on your aspirations and tie them back to how the role of Logistics Specialist at IFF aligns with your career journey. Discuss your vision for growth, learning, and contributions within the company and industry.

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OUR VISION Be the partner for essential solutions We play a vital role in the global food, beverage, beauty, household and personal care, and pharmaceutical supply chains We co-create sensorial experiences that delight and go beyond the expecta...

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Full-time, on-site
DATE POSTED
December 23, 2024

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