Assistant Facilities Manager

Responsibilities include: Property Operations Support... • Assist in coordinating and monitoring property operations to ensure compliance with standards and regulations. • Conduct regular property inspections to identify maintenance and repair needs. • Coordinate with maintenance staff and contractors to schedule repairs and maintenance tasks. Tenant Relations: • Provide exceptional customer service to tenants by addressing inquiries, concerns, and issues promptly and professionally. • Assist with lease document coordination. • Conduct move-in and move-out inspections, ensuring proper records and documentation are maintained. • Monitor tenant engagement metrics, event participation rates and satisfaction to optimize tenant engagement strategies • Analyze feedback data to identify areas for improvement Financial Administration: • Assist in maintaining accurate financial records and documentation, including rent collections and payment processing. • Assist in preparing and distributing monthly rent statements and invoices. • Coordinate with accounting department regarding accounts payable and accounts receivable. Administrative Support: • Assist in preparing reports, presentations, and correspondence. • Maintain organized and detailed property files and documentation. Vendor and Contractor Management: • Assist in coordinating and managing relationships with vendors and contractors. • Obtain and evaluate vendor/contractor bids and proposals. • Monitor vendor/contractor performance to ensure quality and timely delivery of services