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Payroll & Accounting Specialist

Company Description

Jobs for Humanity is collaborating with Viability to build an inclusive and just employment ecosystem. We support individuals coming from all walks of life.

Company Name: Viability

Job Description

 

Are you a caring, organized, energetic, optimistic, reliable, team player with great interpersonal skills?  COME WORK WITH US while we help build a world in which individuals with disabilities and other disadvantages realize their full potential. 

**$500 sign on bonus ($250 at the completion of first week of training and $250 after successful completion of first 90 days) **

 

Position: Payroll and Accounting Specialist

Location: Springfield, MA

Rate of Pay: $22.00 Per hour

Hours: 40 Hours per week

Schedule: Monday-Friday 8:00am-4:30pm 

Summary:

  • The Payroll & Accounting Specialist is the primary person responsible for the organization’s payroll functions, ensuring all employees and members are paid on time, accurately, and in compliance with multistate and federal regulations. Duties include accurate and timely reporting, billing, payment reconciliation, posting of all payroll and benefit related items

Qualifications: 

  • High School Diploma/GED or Hi-SET
  • Must have a valid license and a reliable vehicle 

Requirements: 

  • Excellent written and verbal communication skills. 
  • Must be organized, detail-oriented, and have solid time management skills. 

 “Viability values our employees and the talents that they bring with them every day. Last year 23 staff members were promoted within the agency to roles that supported their professional growth.”

Full-time Viability staff members are eligible for the following:

  • Health, Dental & Vision insurance plans.
  • Dependent care flexible spending account.
  • Flexible Spending & Health Savings account.
  • Pet-plan discount program offered through Fetch.                    
  • Company paid Long-term Disability insurance.
  • Company paid Short-term Disability insurance. (NY & OK employees only)    
  • Company paid Life & AD&D insurance.

Benefits & Perks for all Viability staff members:

  • Employer matched 403B contributions starting day 1 of employment.
  • Eligible for Tuition Reimbursement.
  • Generous paid time off.
  • 11 Paid Holidays a year.
  • Access to training and professional development resources through our comprehensive online learning platform.
  • Referral Incentive bonus. For every friend, family member, or previous co-worker you refer to join our Viability team, you will receive an incentive bonus for each successfully hired candidate!
  • Employee Assistance Program that provides confidential assistance for all life challenges.
  • Work-life balance.

Our team of 480 dedicated employees share the desire to do meaningful work and make a difference in the lives of individuals with disabilities in Massachusetts, Connecticut, New York, Rhode Island, and Oklahoma.

Our Mission

Our mission is to build a world in which individuals with disabilities and other disadvantages realize acceptance, inclusion, and access.

 Our Vision

Be a community of program participants and staff making inclusion and access of individuals with disabilities or disadvantages a way for people, businesses, and communities to succeed together.

To apply, please see the Careers section of our website at VIABILITY.org. If accommodations are needed for the application process, please call or text us at (413) 461-9486, and we will be happy to assist.

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Average salary estimate

$45760 / YEARLY (est.)
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$45760K
$45760K

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What You Should Know About Payroll & Accounting Specialist, Jobs for Humanity

Viability is on the lookout for a Payroll & Accounting Specialist to join our dynamic team in Springfield, Massachusetts. If you’re an organized, energetic, and reliable team player with stellar interpersonal skills, this is your chance to shine! In this role, you'll be the vital link in ensuring that all our employees and members are paid accurately and on time, while adhering to federal and multistate regulations. Your responsibilities will include handling payroll functions, preparing reports, managing billing, reconciling payments, and posting payroll and benefits-related items. With a pay rate of $22.00 per hour and a full-time schedule from Monday to Friday, 8:00 AM to 4:30 PM, you can expect a supportive work environment where your contributions are truly valued. Plus, we offer amazing benefits, including health, dental, and vision insurance, a generous paid time off policy, and various professional development opportunities. As we work together to foster an inclusive world for individuals with disabilities, it’s essential that you have a high school diploma or equivalent, a valid driver’s license, and excellent communication skills. Join us at Viability to make a meaningful difference in the lives of others while advancing your career!

Frequently Asked Questions (FAQs) for Payroll & Accounting Specialist Role at Jobs for Humanity
What are the primary responsibilities of a Payroll & Accounting Specialist at Viability?

The Payroll & Accounting Specialist at Viability is primarily responsible for overseeing the organization's payroll functions. This includes ensuring accurate and timely payroll processing for all employees and members, maintaining compliance with federal and multistate regulations, preparing detailed financial reports, managing billing processes, reconciling payments, and meticulously posting payroll and benefits-related entries.

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What qualifications do I need to apply for the Payroll & Accounting Specialist position at Viability?

To qualify for the Payroll & Accounting Specialist role at Viability, candidates must possess at least a high school diploma or GED. Additionally, a valid driver’s license and a reliable vehicle are required. Strong communication skills, attention to detail, and excellent time management abilities are also essential attributes for this position.

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What benefits are offered to Payroll & Accounting Specialist employees at Viability?

Viability offers a robust benefits package for Payroll & Accounting Specialists, including health, dental, and vision insurance plans, employer-matched 403B contributions, generous paid time off, 11 paid holidays per year, tuition reimbursement, and access to professional development resources. Additional perks include a pet plan discount and an employee assistance program to support various life challenges.

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What is the work schedule for the Payroll & Accounting Specialist role at Viability?

The Payroll & Accounting Specialist position at Viability follows a full-time schedule from Monday to Friday, with working hours from 8:00 AM to 4:30 PM. This allows for a consistent work-life balance, enabling employees to effectively manage their personal and professional commitments.

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How does Viability support employee growth for the Payroll & Accounting Specialist position?

Viability is committed to promoting growth among its employees, and last year alone, 23 staff members were promoted within the agency. As a Payroll & Accounting Specialist, you will have access to numerous training and professional development resources to elevate your skills and advance within the organization.

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Common Interview Questions for Payroll & Accounting Specialist
Can you describe your experience with payroll processing?

When answering this question, highlight your specific experience with payroll, detailing the systems you've used, the size of the payroll you managed, and any specific regulations you had to comply with. Mention any challenges you faced and how you overcame them, emphasizing your attention to detail and commitment to accuracy.

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How do you ensure compliance with federal and multistate payroll regulations?

Discuss your familiarity with payroll laws and regulations, and emphasize your proactive approach to staying updated on changes. Mention any tools or systems you use to ensure compliance, as well as your experience in resolving compliance issues whenever they arise.

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What strategies do you use to maintain accuracy in payroll and accounting tasks?

Share specific methods or tools you implement to enhance accuracy, such as checklists, software solutions, or regular audits. Highlight the importance of double-checking data and collaborating with other teams to ensure all information is accurate before processing.

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How do you handle tight deadlines or stress during payroll processing periods?

Explain how you prioritize tasks and manage your time effectively during peak periods. Provide an example of a particularly stressful payroll cycle you managed successfully, focusing on your organizational skills and ability to remain calm under pressure.

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What role does communication play in your work as a Payroll & Accounting Specialist?

Emphasize the importance of communication in your role and how you collaborate with team members, provide updates to management, and address employee inquiries effectively. Share specific examples that demonstrate your strong verbal and written communication skills.

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Have you had to deal with payroll discrepancies? How did you resolve them?

Discuss a specific instance where you encountered payroll discrepancies. Explain the steps you took to investigate the issue, how you communicated with affected employees, and what measures you implemented to prevent similar issues from occurring in the future.

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What tools or software are you proficient in for payroll and accounting tasks?

List specific payroll and accounting software you have experience with, explaining how you've utilized these tools in previous roles. Mention any certifications or training you've completed to enhance your skills with these systems.

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How do you approach billing and payment reconciliation tasks?

Outline your method for managing billing and payment reconciliation, including how you ensure accuracy and timeliness. Share examples of your experience with handling billing disputes and working with vendors or clients to resolve issues.

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What motivates you to work in the payroll and accounting field?

Share your passion for numbers, attention to detail, and desire to help others through accurate payroll processing. Discuss how contributing to an inclusive and supportive work environment aligns with your personal and professional values.

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How would you handle a situation where an employee disputes their paycheck?

Explain your approach to resolving disputes professionally and empathetically. Emphasize the importance of listening to the employee's concerns, thoroughly investigating the issue, and communicating findings clearly while ensuring a timely resolution.

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Full-time, on-site
DATE POSTED
April 20, 2025

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