Junior Executive Assistant

Clarity AI’s mission is to bring social impact to the market. Our disruptive tech tools allow investors, companies, and consumers to invest sustainably, shop sustainably, and report or benchmark for sustainability with easy-to-use, AI-powered technology.

We are a team of 300 highly passionate individuals coming from all over the world. Together, we have established Clarity AI as a leading startup backed by investors and strategic partners such as Blackrock and Deutsche Borse who believe in us and share our goals. We have plans to continue growing our teams in Spain, the UK, and the US this year so if you would like to join us on this rocket ship, keep reading!

We are looking for an Junior Executive Assistant to join our Ops team. As an Junior Executive Assistant, you will perform a variety of administrative tasks and support our CEO office departament.

LOCATION: Madrid or NY are preferred locations, remote is an option.

KEY RESPONSIBILITIES:

• Assist the CEO with daily administrative duties and completing a broad variety of administrative tasks, including include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas; preparing briefings or compiling documents for meetings.
• Communicates with the general staff on the CEO’s behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities with the Senior Leadership Team, The Management Team (TMG), and members of PRB staff. (See Management Support.)
• Communicates directly and on behalf of the CEO with Board members, donors, foundation staff, and others on matters related to programmatic initiatives as directed.
• Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication with different interlocutors.
• Supports CEO in her external commitments related to PRB, including service on external boards, committees and other groups.
• Support in prioritizing different types of tasks and coordinate deadlines, consistently staying up to date on task management and communicate effectively around priorities
• Calendar management: manage our CEO’s calendar based closely on key priorities and deadlines, and maintain it up to date in a fast-paced environment
• Ensure all meetings are effective and a success, by setting clear agendas, preparing briefings, flagging conflicts, drafting follow-up emails, keeping records, etc.
• Inbox management: transcribe/prepare emails for the CEO, process emails and indicate priority to enable better inbox management, flag any urgent emails that the CEO might have not seen yet and clear unnecessary noise, identify new opportunities for the Company based on input gathered from inbox monitoring, etc.
• Manage the CEOs contact database, keep it up to date and update contact existing information as required
• Any other responsibilities that might arise while performing this job

Requirements

WHAT WE ARE LOOKING FOR:

• Deeply ingrained desire to help, someone who feels personally rewarded from being able to help others
• At least 2+ years of experience working in high-velocity environments, looking to become a long-term partner for our Executive Team
• Previous experience working with CEO, and ability to operate in a changing environment and adjust quickly to the needs of the team / person they support
• Fluent in English and Spanish, knowledge of other languages and international customs is an asset; additional languages are helpful.
• Commitment to growing in the role and within the Company, and alignment with Clarity AI’s mission, vision and values. Ability to learn, flexible and open to be out of the comfort zone
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, etc…
• Ability to conduct research and present data in a succinct and well-written manner.
• Ability to work independently and with professional discretion, generally trustworthy and reliable when dealing with personal or sensitive information
• Excellent writing, editing, grammatical and organizational skills.
• Excellent management, time-management, and problem-solving skills.
• Proficiency in Windows, including MS Word, EXCEL and PowerPoint; fund-raising data management systems knowledge helpful.

Benefits

WHAT WE OFFER:

Our people are our main asset. We have built a unique team and we all share 3 differential aspects: Excellence, Passion and Values:

• Our team comprises professionals from leading tech, consulting and banking firms, entrepreneurs, PhDs from top research institutions, and MBA graduates from top business schools.
• Clarity’s Founder and CEO, Rebeca Minguela, is a successful entrepreneur who has been recognized as one of the most distinguished leaders under the age of 40 by prestigious institutions like the World Economic Forum. Rebeca is joined by an excellent leadership team coming from diverse backgrounds, countries and experiences.

We are different. We work hard to become the best place to work and pride ourselves on our culture:

• Fact based: Promoting objective, fact-based and solution-oriented discussions.
• Diverse: Encouraging diversity of personalities, cultures and experiences.
• Transparent: Communicating feedback transparently, constructively and in real-time.
• Meritocratic: Striving for excellence and rewarding the best.
• Flexible: Working flexibly in the broadest sense (schedule, location, vacation, styles).

Clarity AI believes diversity, inclusion, and belonging are essential for creating an innovative and successful workplace. Thats why we created our own ERG groups.

Our own ERG groups act as a voluntary employee resource group, they commit to promoting these values and creating a safe and supportive community for all employees. They are committed to creating a workplace that champions sustainability, diversity, equity, and inclusion (DEI).

To do this, they will advocate for sustainability initiatives, host and participate in events, workshops, provide a safe space for employees to share their experiences, ideas, and solutions, and collaborate with other departments and employee groups to improve the company's sustainability goals.

By actively promoting and engaging in sustainability efforts, we can help create a more equitable and resilient future for our planet and all its inhabitants.

We care about our employees and think they deserve the best.

• ESOP/ Phantom stock: We want our employees to really feel part of Clarity. That’s why we give them the opportunity to participate in our success with ESOP or phantom stock options.
• Training budget: Continued learning is important to us so we provide everyone with a yearly training budget.
• Additional benefits are available depending on your location.

We are a US company with a UK and Spanish subsidiary. We have offices in New York City, London and Madrid and have possibilities for remote working for many of our roles.

Clarity has received several awards:

• World Economic Forum Pioneer
• One of the most innovative projects in the US. Harvard Innovation Lab
• Top startup with impact worldwide by IMPACT Growth 2017
• Top 10 Fintech startup worldwide by BBVA Open Talent
• Young Global Leader to Rebeca Minguela 2017

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