Accounts Receivable Specialist

The Accounts Receivable Specialist at Keep Supply is responsible for a variety of essential tasks that support the financial health of the company. This includes completing daily invoicing for shipped orders, gathering and verifying invoices, maintaining accurate accounts receivable records, and performing daily cash management duties such as recording bank deposits. Moreover, the specialist collaborates closely with other team members to ensure smooth operations, uphold financial integrity, and drive successful cash collection efforts.

To apply for the Accounts Receivable Specialist position at Keep Supply, candidates should have at least a high school diploma coupled with a minimum of two years of experience in an accounts receivable role. A proven track record in successful cash collection is essential. Additionally, an understanding of GAAP accounting principles, proficiency with tools like Brightpearl and spreadsheets, as well as strong communication skills are key qualifications that help candidates thrive in this role.

An effective Accounts Receivable Specialist at Keep Supply should possess a range of skills to excel in their duties. Key skills include precision and accuracy in financial data entry, strong math and research abilities, adaptability to the changing environment of a growing company, and outstanding written and verbal communication skills. Moreover, proficiency in data entry and 10-key typing are important for efficiency in this role.

Keep Supply fosters a supportive work culture that emphasizes professional growth for its employees, including the Accounts Receivable Specialist. The company encourages team members to take ownership of their workloads while also collaborating with colleagues across departments to improve processes. There's an environment that values learning as part of the job, and the company supports and celebrates each employee's contributions towards achieving financial excellence.

Keep Supply stands out as a great workplace for an Accounts Receivable Specialist due to its comprehensive employee benefits like 100% paid healthcare for families, unlimited paid time off, and a fun, collaborative atmosphere. The emphasis on teamwork and humility creates a unique culture where everyone's contributions are valued. The company's mission to support its employees and customers alike makes it a fulfilling environment for growth and achievement.

In your response, outline your relevant experience within accounts receivable roles, emphasizing specific responsibilities you handled, such as invoicing, collections, and record-keeping. Provide examples of how your efforts contributed to timely payments or improved cash flow.

Highlight techniques you utilize to maintain accuracy in data entry, such as double-checking entries, using spreadsheets for calculations, or implementing checks and balances with a colleague. Mention specific tools or systems that facilitate your accuracy.

When asked this question, share strategies that have proved successful in your previous roles, such as setting reminders for follow-ups, maintaining open communication with clients, or using persuasive yet friendly language. Giving specific examples will enhance your answer.

Provide a detailed account of a specific situation where you identified a discrepancy, the steps you took to investigate and resolve it, and the final outcome. This demonstrates your problem-solving skills and attention to detail.

Discuss your approach to prioritization, such as sorting tasks by urgency or due dates, using checklists, and balancing daily invoicing with follow-ups and reporting responsibilities. This showcases your organizational skills.

Be prepared to discuss specific accounting software you have experience with, like Brightpearl or other systems. Mention any certifications or training you've completed that showcases your proficiency with these tools.

Illustrate your conflict resolution skills by explaining how you would remain calm, empathize with the customer, and work to find a solution while still advocating for the company's interests. Include past experiences if applicable.

Share insights about the satisfaction that comes from successfully managing finances, securing timely payments, and contributing to a team’s financial health. Personal anecdotes can enhance this answer.

Express your commitment to continuous learning by mentioning industry publications, webinars, or courses you've engaged with to improve your knowledge of accounting and finance practices.

Connect your enthusiasm for the role by discussing Keep Supply’s mission, culture, and values. Emphasize your alignment with their goals and your eagerness to contribute to their success.