Office Manager

Standard Care, LLC.

Office Manager

Portland, ME

Standard Care, LLC. is seeking an Office Manager to be based in their Portland, Maine office.

Requirements of the Office Manager:

High School Diploma or equivalent required. Associates degree in office administration or related field preferred.
3+ years administrative and clerical experience required.
Extensive knowledge of office management procedures.
Must be highly motivated and prepared to work at a significant level of independence.
Excellent verbal and written communication skills, interpersonal and customer service skills, organizational skills, and attention to detail.
Excellent computer skills to include knowledge of a variety of computer software programs including Windows Office Suite (Word, Excel, Outlook, etc.)
Excellent organizational and time management skills, with ability to multi-task and work in a fast-paced environment.
Valid driver’s license required.
Ability to commute to the Portland, ME office Monday to Friday.

Benefits of the Job:

Pay in the range of: $51,000 - $59,000
6 paid holidays, 20 days of PTO
401(k)
Medical, Dental and Vision insurance

Responsibilities of the Office Manager:

Oversee the daily workflow of administrative staff, assigning responsibilities to ensure efficient administrative operations.
Directs office activities and functions to maintain efficiency and compliance with company policies.
Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
Address employees’ queries regarding office management issues.
Oversees telephone services, email correspondence, and mail distribution.
Maintain inventory of office supplies; order new supplies as needed.
Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested.
Oversees and manages the smooth running of the office (equipment, supplies, cleaning, security, etc.)
Manages all logistical operations within the office and ensures consistency.
Perform general clerical duties including data entry, filing, organizing office records and files, and operating office equipment.
Assist with the coordination of in-house or off-site activities, e.g., all staff meetings, company events, and celebrations.
Oversee visitors to the office and ensure a friendly, personal experience.
Ensure that all items are invoiced and paid on time.
Coordinate internal and external resources and cultivate relationships with vendors.
Manage contract and price negotiations with office vendors, service providers and office lease.
Perform additional duties and assignments that help ensure a smooth and efficient business process.
Other duties and projects as assigned.

Standard Care, LLC. provides home and community-based services to members with intellectual disabilities, Autism and other spectrum disorders throughout the state of Maine.

KMA Human Resources Consulting has been engaged to manage this search. NO PHONE CALLS OR RECRUITERS PLEASE

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, familial status, age, physical or mental disability, pregnancy, sexual orientation, gender identity, genetic information, veteran status, or any other characteristic protected by law. 

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Average salary estimate

$55000 / YEARLY (est.)

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$51000K

$59000K

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What You Should Know About Office Manager, KMA Human Resources Consulting

Are you ready to take your career to the next level? Standard Care, LLC. is excited to announce an opening for the Office Manager position in beautiful Portland, Maine! As the Office Manager, you will be at the heart of our operations, ensuring that everything runs smoothly. Your keen organizational skills will shine as you oversee the daily workflow of our administrative staff, directing office activities, and maintaining compliance with our company policies. With your extensive experience in office management procedures and your proactive approach, you will assist staff in navigating their responsibilities while also addressing any queries they may have. We value independence, so if you're highly motivated and can work autonomously, this might just be the perfect fit for you. You'll also be managing essential logistical operations, such as supplies and equipment, along with coordinating in-house events that foster our community spirit. Plus, with a competitive salary range of $51,000 - $59,000 and generous benefits like 20 days of PTO and comprehensive health insurance, you can’t go wrong! Standard Care, LLC. is dedicated to providing exceptional home and community-based services to individuals with intellectual disabilities, Autism, and related disorders across Maine. If this sounds like a place where you would thrive and contribute your talents, we’d love to hear from you!

Frequently Asked Questions (FAQs) for Office Manager Role at KMA Human Resources Consulting

What qualifications do I need to be an Office Manager at Standard Care, LLC.?

To be considered for the Office Manager position at Standard Care, LLC., you should have a High School Diploma or equivalent, with an Associate's degree in office administration being preferred. Additionally, having at least 3 years of administrative and clerical experience will significantly enhance your candidacy. Experience in office management procedures is essential, and strong organizational skills, attention to detail, and excellent verbal and written communication abilities are must-haves.