Admin Executive (ADM-1-112024)

As an Admin Executive at Koru UX Design, your primary responsibilities will involve managing assets for remote employees, procurement and vendor management, event coordination, and providing support for accounting and finance activities. You will also handle travel arrangements and assist in IT onboarding for new staff. The role emphasizes excellent organizational skills and effective communication to ensure smooth operations across various teams.

Candidates applying for the Admin Executive role at Koru UX Design should ideally hold a graduate degree and possess excellent communication skills, particularly in English. Proficiency with tools like MS Office, Google Drive, and basic invoicing software is essential, along with experience in data entry and report preparation. Prior experience in an administrative capacity is preferred, along with strong negotiation skills.

The Admin Executive position at Koru UX Design is primarily hybrid, allowing you the flexibility to work from home most days while occasionally visiting the office as needed. This setup is designed to foster a balance between collaboration and independent work, contributing to an effective working environment.

To thrive in the Admin Executive role at Koru UX Design, excellent organizational and time-management skills are paramount. Additionally, strong negotiation abilities, proficiency in IT basics, and familiarity with financial operations are crucial. A proactive, detail-oriented mindset and the ability to multitask will greatly enhance your effectiveness in this role.

Absolutely! At Koru UX Design, we prioritize growth and continuous learning. As an Admin Executive, you'll have opportunities for professional development through LinkedIn learning and various training programs. The inclusive nature of our company culture also fosters career advancement and provides pathways to leadership roles.

When prioritizing tasks as an Admin Executive, I assess deadlines, responsibilities, and impact on the team's overall productivity. I often use tools like to-do lists and project management software to keep track of pressing tasks, ensuring that critical services such as procurement and vendor management are not delayed.

In my previous roles, I've managed vendor relationships by maintaining clear and consistent communication, negotiating contracts to ensure favorable terms, and promptly addressing issues to maintain a collaborative partnership. My approach emphasizes building trust and ensuring timely payments to foster long-lasting relationships.

To ensure effective communication in a hybrid environment, I leverage digital tools like video conferencing, instant messaging, and collaboration software. I also prioritize regular check-ins and updates with team members to keep everyone aligned and foster a sense of community, even when working remotely.

I address conflicts or complaints by first listening to the concerns presented. I strive to approach such situations with empathy and an open mind, working collaboratively with involved parties to find a mutually agreeable resolution. It’s important to foster an environment where team members feel heard and valued.

I have coordinated various corporate events, from team-building activities to larger engagement events. This involves everything from planning, budgeting, logistics, and even vendor coordination, ensuring that each event aligns with the company's culture and objectives.

To manage asset inventory for remote employees effectively, I would implement a digital tracking system that accounts for each asset issued, ensuring we maintain visibility over all devices and equipment. Regular audits and communication with employees about their requirements are also key in managing inventory effectively.

Ensuring compliance with company procedures involves staying up-to-date on relevant policies and regulations. I make it a priority to review these regularly and ensure that my tasks align with established protocols while also educating new team members during onboarding.

In my past roles, I've been responsible for managing invoices, maintaining accurate records for vendor payments, and ensuring all documentation is organized. I prioritize accuracy and timeliness in financial operations, which is critical for maintaining good relationships with suppliers.

My approach to IT support for new employees includes a thorough onboarding process, where I ensure all required systems and software are properly set up and that the new hires understand how to use them. I also provide ongoing support and troubleshooting assistance during the early days of their employment.

I utilize a combination of digital organization tools, like task management apps and calendar systems, along with traditional methods, such as note-taking and prioritizing tasks. Regular reviews of my workload help me stay focused and adapt to the dynamic nature of my work environment.