Lab Operations Administration

Responsibilities:

• Schedule and update recurring and ad hoc meetings with various local and global internal and external participants

• Maintain up to date email distribution lists and personnel databases

• Create and distribute lab coat name tags for new hires

• Create and post content for communications boards

• Attend meetings to take and distribute minutes

• Create and update LabOps web pages, slide decks and social media content

• Submit Facilities work orders & QR code requests as needed

• Assist with creation and management of purchase orders, invoices, etc. for LabOps team members and others

• Plan, organize and arrange for catering for quarterly LabOps team meetings and others as requested

• Coordinate and set up vendor shows and lunch & learns with direction from LabOps

• Assist with quarterly metrics compilation & reorganize large data files using established templates

• Ensure R&D new hires receive relevant information & material

• Perform other duties as assigned within the scope of providing general assistance to.

• Maintain training and compliance in areas of health and safety, security, environmental and operational aspects of daily activities in the working environment

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities of this job at any time

Critical Skills:

• Strong computer literacy, including at least 3 years experience with Outlook, PowerPoint, Excel, Word

• Familiarity with MS Teams and other video conferencing software platforms

• Strong verbal and written communication skills

• Strong aptitude for customer service

• Attention to detail with emphasis on accuracy and quality

• Ability to multitask in a fast-paced team environment

• Highly organized, efficient & self-motivated

Basic Qualification:

• High school degree or equivalent

Preferred Qualifications:

• Previous experience in biotech and/or pharmaceutical laboratory.

• Experience with graphic design background

• Experience with purchasing system & other software platform

Working Environment

• Must be able to work in a laboratory, controlled environments requiring personal protective equipment (e.g., lab coat, safety glasses, etc.) in laboratory.

• Job pace may be fast and job completion demands may be high.

• Must be able to remain in a stationary position more than 25% of the time

• The person needs to occasionally move between labs, corridors, adjoining rooms, and buildings onsite. Frequently operate on instruments, objects, tools or controls, which will require regularly bending, squatting, stretching and reaching in order to perform in a service function.

• Occasionally move or lift up to 25 pounds (potential for occasional lifting of up to 50 pounds).

• Specific vision abilities required by this position include without limitation, the ability to observe details at close range distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus in order to perform the essential service functions of this position.

• Occasionally operates a computer and other office machinery, such as a calculator, copy machine, and computer printer.

• Employee may be required to handle hazardous waste according to local, state, and federal regulations. Duties may include identifying, handling, generating, accumulating, storing and labeling hazardous waste.

• Potential risk to lab-based hazards including but not limited to extreme temperature, biological materials, hazardous chemicals.