Patient Access Associate

Your job is more than a job.Why a Great Place to Work At LCMC Health we help you to lean into your calling by leaning in with you, ensuring you have the resources to do your job as only you can.And that begins with receiving the support you need to thrive and grow, which looks different for each person. Living out our commitment to inclusion requires providing benefits that are as diverse and unique as our workforce. It’s a responsibility we take seriously.Because we don’t just serve the New Orleans community—we’re at the beating heart of it. Whether by offering community health services or making medical innovations more accessible, LCMC Health is bringing a culture of wellness to the communities that matter to you.When you know you’re making an authentic impact, you give a little extra to every day—as a person, with your team, in your community—and that’s one of the reasons why you’ll be a perfect fit at LCMC Health, where giving a little something extra is at the heart of everything we do.The Patient Access Associate greet patients and guests in a courteous manner while initiating the scheduling or check-in process. They will obtain and verify accurate identification and demographical data for the patient's permanent medical record, which assists in accurate reimbursement, while recognizing and maintaining the confidentiality of all patient information. The Patient Access Associate is responsible for many types of interactions such as point-of-service face-to-face, as well as telephone, web enabled, and/or through an interpretative service related to completing the patient registration and admission process. They will improve patient satisfaction through consistently representing LCMC Health professionally and cross-training to support multiple functions across all patient and payer types. The Patient Access Associate interacts with patients, doctors, nurses, pharmacists, and other clinic and hospital personnel. They will demonstrate actions consistent with LCMC Health's "Expectations" as duties are performed on a daily basis.This job description is intended to describe the general nature and level of work performed by employees assigned to this department. This is not an exhaustive list of all duties and responsibilities, and LCMC Health reserves the right to amend and change responsibilities to meet organizational needs as necessary.GENERAL DUTIESCompletes the scheduling function, registration, messaging, and/or admissions process:• Greets patients, guests and family members.• Schedules patients for services with appropriate provider at appropriate locations and desired time when possible, ensuring accuracy and timeliness.• Analyzes current patient information to determine if an account already exists so as not to duplicate records.• Creates an account for all patients who call for services or who present for services, including walk-in, non-scheduled, and emergency services according to the registration policy.• Registers patients by entering accurate demographic, financial class, insurance information; makes revisions to systems immediately as errors are recognized.• Activates scheduled accounts that have been set-up for the patient according to the registration policy.• Resolves work queue errors in an accurate and timely fashion.Ensures all required forms are completed and other paperwork/documents are gathered and accurate:• Requests and documents patient demographic, insurance, guarantor, Medicare Secondary Payor, and Primary Care Physician/Referring Physician information and validates against current system.• Ensures patient/guarantor sign all applicable documentation, such as consents and financial assistance application.• Scans ID’s, insurance cards, orders, authorization information, etc. to patient’s account once the information is validated for accuracy.• Performs insurance verification tasks, including running automated eligibility response at point-of-service to ensure active coverage and completing notification of admission with insurance company within established timeframe.• Completes messages for providers as needed using the In-Basket messaging system, ensures that all information contained in the message is accurate.• Updates Electronic Medical Record with documentation to communicate any information related to the status of a patient account.Performs financial analysis of each case and informs patient of financial responsibility:• Identifies patient copayment and remind patient of collection process at time of visit. When applicable, will inform patient/guarantor of liability due, including prior balances and estimates for scheduled service.• Attempts to collect payment at point of service for both copayments and residual payments.• Provides patient information on LCMC’s financial assistance programs and/or refers patients to financial counselors as needed.• Maximizes point-of-service collection, meeting established registration collection goals.Provide excellent customer service to all patients, guests and family members and internal and external team members/customers:• Promotes a customer centered experience by performing all functions in a warm and courteous manner to patients, family members, providers, and all visitors of the organization.• Answers incoming calls and warm transfers calls to appropriate areas of department/clinic/hospital.• Provides directions to applicable areas of interest whether over of the phone or in-person.• Schedules and reschedules appointment for patients as needed.Balances cash drawer daily and prepares cash long at the end of the shift when applicable:• Balances cash drawer daily and accounts for shortages/overages/account posting errors.• Makes debit/credit adjustments as necessary; forwards necessary backup documents to lead and/or general accounting for review.• Makes department copies and reports unreconciled monies/deposits supervisor.• Follows facility cash drawer policy as applicable.• Completes and meets all job-related facility specific of LCMC requirements.EDUCATION/EXPERIENCE QUALIFICATIONS• Required: High School Diploma/GED or equivalent OR 2 years of work experience.WORK SHIFT:Days (United States of America)LCMC Health is a community.Our people make health happen. While our NOLA roots run deep, our branches are the vessels that carry our mission of bringing the best possible care to every person and parish in Louisiana and beyond and put a little more heart and soul into healthcare along the way. Celebrating authenticity, originality, equity, inclusion and a little “come on in” attitude is the foundation of LCMC Health’s culture of everyday extraordinaryChildren’s Hospital, at the heart of LCMC Health’s incredible community of care, has been the go-to hospital for expert children’s health, wellness, and one-of-a-kind care in Louisiana and the Gulf Coast. Learn more about Children’s Hospital’s 40+ specialties and our national ranking by U.S. News & World Report as a Best Children's HospitalYour extras• Deliver healthcare with heart.• Give people a reason to smile.• Put a little love in your work.• Be honest and real, but with compassion.• Bring some lagniappe into everything you do.• Forget one-size-fits-all, think one-of-a-kind care.• See opportunities, not problems – it’s all about perspective.• Cheerlead ideas, differences, and each other.• Love what makes you, you - because we doYou are welcome here.LCMC Health is an equal opportunity employer. All qualified applicants receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.The above job summary is intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities. LCMC Health reserves the right to amend and change responsibilities to meet organizational needs as necessary.Simple things make the difference.1. To get started, take your time to fully and accurately complete the application for employment. Incomplete applications get bogged down and are often eliminated due to missing information.2. To ensure quality care and service, we may use information on your application to verify your previous employment and background.3. To keep our career applications up-to-date, applications are inactive after 6 months and, therefore, require a new application for employment to be completed.4. To expedite the hiring process, proof of citizenship or immigration status will be required to verify your lawful right to work in the United States.