Legal Executive Administrative Assistant

Company Description

At Intuitive, we are united behind our mission: we believe that minimally invasive care is life-enhancing care. Through ingenuity and intelligent technology, we expand the potential of physicians to heal without constraints.

As a pioneer and market leader in robotic-assisted surgery, we strive to foster an inclusive and diverse team, committed to making a difference. For more than 25 years, we have worked with hospitals and care teams around the world to help solve some of healthcare's hardest challenges and advance what is possible.

Intuitive has been built by the efforts of great people from diverse backgrounds. We believe great ideas can come from anywhere. We strive to foster an inclusive culture built around diversity of thought and mutual respect. We lead with inclusion and empower our team members to do their best work as their most authentic selves.

Passionate people who want to make a difference drive our culture. Our team members are grounded in integrity, have a strong capacity to learn, the energy to get things done, and bring diverse, real world experiences to help us think in new ways. We actively invest in our team members to support their long-term growth so they can continue to advance our mission and achieve their highest potential.

Join a team committed to taking big leaps forward for a global community of healthcare professionals and their patients. Together, let's advance the world of minimally invasive care.

Job Description

Primary Function of Position:

The Executive Assistant II role acts as a liaison for a department including direct support for an OOP (Office of the President) Executive. This role requires an in-depth knowledge of company operations, policies, and procedures and the ability to handle details of a highly confidential and critical nature. This position works on problems of diverse scope where independent decision making is required on numerous items of significant impact. This role comes with the opportunity to work with C-Suite executives requiring advanced communication and networking skills.

Roles & Responsibilities:

• Effectively interacts with C-Suite and external parties
• Manages day to day administrative responsibilities of significant impact for OOP Executive
• Manages highly confidential and sensitive information
• Independently manages and organizes functional in person and virtual events
• Operates in a fluid environment that requires agility and flexibility in supporting their function or other functions as needed
• Oversees critical expenses such a consulting agreements, purchase orders, invoices, and expense reports
• Manages extensive OOP Executive’s travel arrangements including airfare, lodging, transportation, passport/visa(s), itineraries, and additional travel needs
• Manages OOP Executive’s calendar, including scheduling and accepting all meetings and maintaining calendar
• Prepares items for OOP Executive’s meetings including creating presentations, gathering materials, preparing agendas, coordinating with Facilities and IT for room set up and taking meeting notes
• Arranges departmental meetings such as All Hands meetings and events
• Manages and reviews OOP Executive’s departmental communications
• May attend additional functional and leadership meetings as needed to assist with meeting setup, agendas, and meeting notes
• Registers OOP Executive for conferences and events, including gathering and preparing materials
• Manages OOP Executive administrative needs in budget planning process
• Manages departmental org charts
• May schedule executive level candidate interviews and candidate travel as needed
• Obtains signatures on documents for executives

Qualifications

Skills, Experience, Education, & Training:

• Requires a minimum of 5 years of related legal support experience with a college degree; or equivalent work experience
• Previous experience supporting a C-Suite Executive is preferred
• Advanced ability to make independent decisions on behalf of executives
• Advanced written and verbal communication skills
• Mastered executive presence skills
• Ability to effectively network with senior internal/external parties
• Strong knowledge of Intuitive culture with ability to incorporate into existing processes

• At this time we are not able to accomodate remote work for this particular position.

Additional Information

Due to the nature of our business and the role, please note that Intuitive and/or your customer(s) may require that you show current proof of vaccination against certain diseases including COVID-19. Details can vary by role.

Intuitive is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees, and prohibit discrimination and harassment of any type, without regard to race, sex, pregnancy, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, genetic information or any other status protected under federal, state, or local applicable laws.

We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws.

Preference will be given to qualified candidates who do not reside, or plan to reside, in Alabama, Arkansas, Delaware, Florida, Indiana, Iowa, Louisiana, Maryland, Mississippi, Missouri, Oklahoma, Pennsylvania, South Carolina, or Tennessee.

We provide market-competitive compensation packages, inclusive of base pay, incentives, benefits, and equity. It would not be typical for someone to be hired at the top end of range for the role, as actual pay will be determined based on several factors, including experience, skills, and qualifications. The target salary ranges are listed.

Base Salary Range Region 1:$105,000 - $151,000
Base Salary Range Region 2: $89,200 - $128,400
Shift: Day
Travel: None
Workplace Type: Set Schedule - This job will be onsite weekly, the percentage of onsite work will be defined by the leader.