Legal Secretary - job 1 of 2

Posted on May 23, 2023

Dentons US LLP is currently recruiting for a Legal Secretary for our New York-Meatpacking District Office. This position will provide administrative and legal secretarial support to lawyers in a highly collaborative working environment. This is a hybrid position and will be three days in the office and two days working remotely.

Responsibilities

• Review and prioritize all client and other communications including emails and phone calls
• Manage Outlook calendar using a high level of tact and integrity
• Review and prioritize all client and other communications including emails and phone calls
• Handle administrative confidential/sensitive firm and/or client information
• Document preparation, editing, file maintenance and client billing
• Make complex travel arrangements including air, hotel, etc.
• Coordination of internal and external meetings, including room reservation, catering, etc.
• Coordinating, preparing and reconciling expenses using Chrome River expense system
• Producing accurate documents and general correspondence in a timely matter
• General follow-up in order to effectively meet deadlines and commitments
• Work in a teaming environment with other secretaries
• Organize documents for filing using records system
• Other duties may be assigned to fully meet the requirements of the position

Job Requirements

• Minimum of 5+ years of administrative support experience within a large organization; experience within a legal department, law firm, accounting or financial services firm preferred
• Strong knowledge of MS Office, including Word, Excel and PowerPoint
• High level of administrative and organizational skills, including excellent verbal and written communications skills
• Demonstrated ability to take the initiative to spot problems before they arise, find solutions and provide timely follow through on projects
• High level of integrity required for handling confidential and sensitive information
• Demonstrated ability to work with a sense of urgency and under pressure as needed to handle multiple tasks and prioritize effectively
• Punctual and reliable with a close attention to detail
• Ability to interface effectively and diplomatically with attorneys, legal secretaries and other professionals across the firm
• Licensed New York State Notary and/or Intellectual Property experience a plus

Salary Range

New York Only: $95,000 - $105,000

Dentons offers a competitive salary and benefits package.

Dentons US LLP is an Equal Opportunity Employer of Individuals with Disabilities and Protected Veterans. We are an Affirmative Action Employer. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records.